Job Details

Description

• Act as a liaison between supervisor and other departments, managers, clients including arranging meetings, communicating information, and maintaining public relations.
• Compose and/or edits letters, memos, reports, procedures as needed.
• Slip Sheet ACD's & ASI's into the Approved Construction set of drawings.
• Set up and maintain project filing system.
• Distribute documents to subcontractors, maintain document log.
• Prepare and maintain Request for Information and Submittal logs on Viewpoint.
• Coordinate paper flow from field to Main Office.
• Document punch-list work.
• Maintain project contacts in Outlook.
• Track and distribute Request for Information, submittals and drawings or other project information to all the affected parties in a timely manner.
• Prepare and distribute closeout letters to subcontractors/suppliers.
• Collect, verify, and process insurance certificates for Subcontractors and Suppliers in Viewpoint.
• Manage the site office which includes ordering supplies, arranging for office equipment repair, maintenance, cleaning, equipment, and supplies (when at a jobsite).
• May require meeting, event and conference call coordination when located at the jobsite.
• Archive project files, scan concrete and rebar tickets for archiving.

• Minimum of 1 year of experience working as an office or administrative assistant.
• Associate degree in Business or equivalent combination of education and work experience.
• Ability to multi-task and prioritize.
• Demonstrated ability to achieve goals, be flexible and create process and structure.
• Excellent communication, collaboration, and time management skills.
• Adaptable and resourceful in a dynamic environment.
• Master multi-tasker: you need to manage multiple tasks/projects while maintaining a highly professional demeanor.
• Incredibly detail-oriented with strong problem-solving skills.
• Self-starter: can take even the smallest project and run with it to the successful completion.
• Extraordinary work ethic while balancing the needs of the individuals and the business.
• Strong computer skill including MS Office.
• ViewPoint and Share Point experience preferred.
• Industry experience preferred.