Job Details

This range is provided by Bartko Pavia LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

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Base pay range

$130,000.00/yr - $150,000.00/yr

Bachelor's degree in Human Resources, Business Administration, or related field required.

5-7 years of human resource management experience preferred.

SHRM-CP or SHRM-SCP highly desired.

Skills Required

• Exceptional verbal and written communication skills.
• Strong interpersonal, negotiation, and conflict resolution abilities.
• Outstanding organizational skills and attention to detail.
• Proficiency in analytical and problem-solving skills.
• Ability to prioritize tasks and delegate effectively.
• Demonstrated integrity, professionalism, and confidentiality.
• Proficiency or willingness to learn the organization's HRIS and talent management systems.
• Knowledge of employment-related laws and regulations.

Responsibilities

• Serve as a strategic partner to the Executive Director.
• Address and resolve complex employee-related issues and potential legal risks, ensuring compliance with company policies and external regulations.
• Manage the new hire 30, 60, 90-day review process, as well as the annual performance review ensuring consistency and effectiveness in evaluating employee performance.
• Administer employee leave of absence, ensuring compliance with FMLA, CFRA, PFL, etc., and integrating appropriate compensation seamlessly.
• Lead termination processes, ensuring compliance with company policies and legal requirements.
• Oversee salary reviews for Cost of Living Allowance (COLA) and market adjustments to ensure fair and competitive compensation practices.

Payroll Administration

• Oversee the end-to-end bi-weekly and monthly payroll process, including 401K administration, deferrals, and distributions, ensuring accurate and timely compensation for employees.
• Manage the attendance bonus program, including tracking eligible employees, calculating bonuses, and ensuring timely payment.
• Ensure compliance with overtime (OT) labor laws, including proper calculation and documentation of overtime hours and rates.

Benefits & Compensation

• Work with brokers to select benefit plans and conduct the annual open enrollment meeting with brokers and all employees.
• Ensure accurate and timely enrollment of employees in selected benefit plans, addressing any discrepancies or issues as needed.
• Ensure benefit compliance through Non-Discrimination Testing (NDT) for profit-sharing and Flexible Spending Account (FSA) benefits, ensuring adherence to IRS regulations and guidelines.
• Administer annual Affordable Care Act (ACA) approvals, including reviewing employee eligibility for healthcare coverage, processing necessary documentation, and ensuring compliance with ACA regulations.
• Complete annual Form 5500 and Form 8955-SSA for 401(k) compliance, ensuring accurate and timely submission to regulatory authorities.

Talent Acquisition and Onboarding

• Lead the entire recruitment process, from sourcing and selection to hiring, pre-hire checks, onboarding, and orientations.
• Conduct HR orientation sessions for new employees, reviewing firm policies, relevant labor laws, and employee benefits to ensure understanding and compliance.
• Coordinate and track mandatory sexual harassment training for all employees, ensuring timely completion and documentation.
• Facilitate WISP (Written Information Security Program) training for employees, educating them on cybersecurity protocols and best practices to protect sensitive information.
• Oversee Attorney Buddy Program.
• Develop and maintain training materials and resources for HR orientation, sexual harassment training, and WISP training, keeping content up-to-date and relevant.
• Provide support and guidance to new hires throughout the onboarding process, addressing any questions or concerns they may have.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Human Resources

Industries

• Legal Services and Law Practice