Job Details

Overview

Executive | Personal Assistant

Location: San Francisco, Marina District
Schedule: Monday-Friday, 9:00 a.m. to 5:00 p.m. (occasional flexibility required)
Compensation: $65-$75/hr. (approximately $135K-$156K annualized)
Start Date: ASAP (client hopes to hire before the holidays!)

In-Person Role

Overview

Our client, a single executive based in the Marina District of San Francisco, is seeking a highly organized and polished Executive | Personal Assistant to manage daily personal and household operations. The ideal candidate will have at least 3 years of experience supporting an individual in a similar role, with exceptional communication skills, sound judgment, and a proactive, solutions-oriented mindset.

This role suits a calm, trustworthy professional who values structure, maintains discretion, and thrives in a supportive, detail-oriented environment. The client values thorough communication and regular updates-she appreciates a candidate who keeps her informed, but who has a professional and concise communication style.

Responsibilities

• Manage Principal's personal and household calendar
• Schedule all vendors
• Oversee day-to-day personal and household management
• Conduct online research; manage orders, purchases, and returns
• Organize personal and household projects
• Manage vehicle maintenance, cleaning, registration, and related records
• Handle household bills and submit to the family office for payment
• Coordinate scheduling, reminders, and follow-ups for all personal matters
• Liaise with vendors, including the chef, cleaners, and maintenance providers
• Plan light personal travel and itineraries
• Run local errands and manage deliveries
• Maintain a calm, professional presence and provide regular written updates
• Provide Principal with a daily summary of tasks and their status of completion
• Occasionally help set up/break down events
• Stock second home in Marin
• Deliver items to homes of friends/family members

Requirements

• Minimum 3 years of experience in an Executive or Personal Assistant role
• Excellent English communication skills, both written and verbal
• Strong organizational and follow-up skills; meticulous attention to detail
• Local to the San Francisco Bay Area
• Valid driver's license and clean driving record
• Physically fit; ability to handle errands, walking, and occasional lifting
• Non-smoking and non-vaping
• Comfortable working near two friendly dogs
• Must pass an in-depth background investigation and provide stellar references
• Willing to work with regular oversight for the first 4-6 months while trust develops
• Ability to manage time effectively despite limited parking (note: Chrissy Field offers nearby all-day parking)
• High degree of professionalism, confidentiality, and discretion
• Candidates must be vaccinated for COVID and Flu
• Please note: no cologne/perfume or other strong scents

Compensation & Benefits

• $65-$75/hr. (approximately $135K-$156K annualized)
• Guarantee of 40 hours per week
• 10 days of paid vacation
• 11 paid holidays
• Paid sick days
• Annual performance and wage review
• Discretionary annual bonus

Ideal Candidate

This position calls for a grounded, capable assistant who can anticipate needs, stay a few steps ahead, and manage the details that allow the client to focus on her broader priorities. Someone who takes initiative, communicates thoughtfully, and values precision will thrive here.