Job Details

Position: Office Services / Facilities Assistant
Location: Oakland, CA
Job Type: Full-Time, Onsite
Compensation: $29.00 - $34.00 per hour

Overview:
We are seeking an organized and reliable Office Services/Facilities Assistant to support the administrative and operational functions of a busy law firm. This non-exempt position reports to the Director of Administration and provides essential support for daily office operations, facilities, and client-facing services.

Responsibilities:

• Sort, distribute, collect, and meter mail and parcels accurately and on schedule
• Perform copying, printing, faxing, and scanning based on written or verbal instructions
• Support electronic and physical records management, including naming protocols and organizational procedures
• Inspect and stock conference rooms and shared spaces to ensure readiness
• Assist with meeting support, including catering delivery and setup
• Prepare offices and workstations for new hires and assist with IT equipment setup
• Coordinate service calls for mailroom and copy room equipment
• Monitor and maintain office supply levels, restock, and coordinate reorder requests
• Maintain cleanliness and organization in shared office areas, including copy rooms, file rooms, and kitchens
• Organize and distribute kitchen and coffee supplies
• Provide reception backup coverage, including greeting visitors, answering calls, and scheduling conference rooms
• Perform additional duties as assigned

Qualifications:

• High school diploma or equivalent
• Ability to lift up to 30 lbs.
• Strong attention to detail and accuracy in completing tasks
• Ability to organize, prioritize, and manage multiple deadlines
• Ability to maintain confidentiality and professional conduct at all times
• Proficiency with Microsoft Outlook and general internet usage
• Experience using office equipment such as copiers, scanners, and fax machines
• Knowledge of USPS, FedEx, UPS, and other mail systems
• Strong interpersonal and communication skills for interaction with attorneys, staff, and vendors
• Prior experience in a legal or professional services environment preferred (not required)

Equal Opportunity Statement:
The firm is an Equal Opportunity Employer and considers qualified applicants consistent with applicable law. Criminal history disclosure is not required until a conditional job offer is extended.