Job Details

Receptionist / Office Assistant

We're looking for a friendly, organized, and proactive Receptionist / Office Assistant to join our growing real estate enterprise in the San Francisco Bay Area. This position plays a key role in creating a welcoming first impression for our clients and supporting the day-to-day operations of our office. The ideal candidate thrives in a dynamic environment, enjoys helping others, and takes pride in keeping things running smoothly from managing the front desk to assisting with administrative tasks and company errands.

Our team is united by a shared commitment to quality, innovation, and exceptional customer service.

Key responsibilities include warmly greeting and assisting visitors, clients, and team members; answering and routing incoming phone calls professionally and efficiently; providing accurate information and support general inquiries; maintaining a clean, organized, and welcoming reception area; receiving, sorting, and distributing mail, packages, and deliveries; running company errands (e.g., picking up supplies, delivering documents); managing office supply inventory and coordinating reorders; supporting administrative tasks such as data entry, filing, and recordkeeping; scheduling meetings, booking conference rooms, and assisting in coordinating company events; working collaboratively across departments to ensure seamless office operations; handling confidential information with professionalism and discretion; and performing other duties as needed to support the team and company operations.

Qualifications and skills include at least a high school graduate or equivalent; previous experience as a receptionist, office assistant, or in a similar role preferred; excellent communication and interpersonal skills; a professional, polished, and customer serviceoriented demeanor; high organization with strong attention to detail; proficiency with Microsoft Office (Word, Excel, Outlook) and general office technology; ability to multitask and manage shifting priorities with ease; reliability, self-motivation, and ability to work independently or as part of a team; valid driver's license and reliable transportation for company errands are good to have, but not required; and interest or background in the real estate industry is a plus.

Be part of a growing, multi-faceted real estate enterprise with diverse business operations. Work in a collaborative and supportive team environment that values initiative and professionalism. Opportunity to gain broad experience across several real estate and service-related industries.