Job Details

Join to apply for the Legal Secretary Real Estate role at Talent Acquisition LLC.

The Legal Secretary – Real Estate provides comprehensive administrative and document support to assigned attorneys within a busy real estate practice. This role is responsible for drafting, editing, organizing, and assembling real estate transaction documents, including purchase and sale agreements, leases, letters of intent, closing documents, and related materials.

Responsibilities

Document Preparation & Transaction Support

• Draft, edit, and format a wide range of real estate documents, including letters, memoranda, transactional agreements, leases, and regulatory filings.
• Prepare, organize, and index closing documents for binders and electronic binders (ebinders).
• Proofread all documents for quality, accuracy, grammar, and compliance with firm standards.
• Assist with special projects and cross-departmental assignments as needed.

Administrative & Clerical Support

• Perform a broad range of clerical duties requiring knowledge of legal terminology and departmental procedures.
• Maintain attorney calendars, coordinate travel arrangements, and schedule in-person and virtual meetings.
• Process incoming mail, enter attorney time in the system, and prepare expense reports.
• Manage photocopying, scanning, mailing, and messenger/FedEx document deliveries.
• Provide overflow assistance to other secretarial colleagues.

Client & Team Communication

• Use discretion and sound judgment when communicating with clients and external parties.
• Work collaboratively with attorneys, paralegals, and other administrative staff to support firm-wide objectives.
• Maintain strict confidentiality in all matters involving legal documents, transactions, and firm operations.

Requirements

• Ability to work independently, proactively, and with minimal supervision.
• Strong organizational skills, reliability, and a high level of attention to detail.
• Excellent communication skills and the ability to prioritize and meet deadlines.
• Strong judgment, discretion, and commitment to confidentiality.
• Ability to integrate well within a collaborative corporate team environment.
• Proficiency in Microsoft Office Suite and experience with ebinders.
• Typing speed of at least 60 wpm, with the ability to transcribe dictations and messages.
• Strong problem-solving and multitasking skills to ensure timely completion and filing of documents.
• Willingness to assist others, adapt to changing priorities, and work overtime when needed.
• Solid command of English grammar, spelling, and usage.

Education & Experience

• Minimum of two to four years of real estate experience in a law firm setting.
• High school diploma or equivalent required.

Schedule

• Full-time, Monday–Friday, 9:00 a.m.–5:00 p.m.
• Hybrid work option available with at least three in-office days per week.
• Evening or weekend work may be required based on workload.

Benefits

• Medical insurance
• Vision insurance

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Legal

Industries

• Legal Services and Law Practice