Job Details

A leading law firm is seeking a litigation legal secretary for their San Francisco office!

Legal Secretary

Division: Secretarial Services

Reports to: Administrative Office Manager

FLSA: Non-Exempt

Location: San Francisco, CA office

Base Pay Range

$73,000.00/yr - $110,000.00/yr

Overview

The Legal Secretary will deliver comprehensive administrative and clerical assistance to a group of lawyers, ensuring accuracy and efficiency in all support tasks.

Responsibilities

• Draft and format correspondence, memorandums, and various legal documents accurately from handwritten notes and transcription tools
• Initiate new case files by conducting conflict of interest checks, preparing reports, and managing file openings and payment requests
• Handle filings with state and federal courts, including electronic submissions
• Develop tables of contents and authorities for legal documents
• Prepare government forms or closing paperwork as needed for the attorneys' practice areas
• Record daily work hours as directed by the legal team
• Assist with client invoicing by reviewing draft bills, preparing cover letters, and distributing finalized statements to clients and accounting
• Manage the organization, scanning, copying, faxing, and filing of legal paperwork in both physical and digital formats
• Arrange depositions, hearings, and meetings, coordinating logistics such as court reporters, room bookings, and catering as required
• Keep track of multiple calendars and deadlines, providing timely alerts to ensure smooth workflow
• Answer incoming calls, take messages, and direct inquiries appropriately
• Arrange travel plans for attorneys
• Process expense reimbursements and vendor billing
• Maintain and update client and contact databases

Required Skills and Qualifications

• Proficient with modern office software, including Microsoft Outlook, Word, Excel, and PowerPoint
• Typing speed of at least 60 words per minute with strong accuracy
• Collaborative approach to working with attorneys and support staff
• Strong verbal and written communication capabilities
• Attention to detail with the ability to juggle multiple assignments and meet deadlines
• Willingness to adjust work hours during busy periods or special assignments, including overtime when necessary

Educational Background

High school diploma or equivalent required; Bachelors preferred.

Experience

At least five years of experience as a legal secretary in a pertinent legal field, including a minimum of two years supporting a billing attorney.

Seniority Level

Not Applicable

Employment Type

Other

Job Function

Legal

Industries

Legal Services and Law