Job Details

The Recruiting & HR Coordinator provides support for recruiting and general HR functions and works in tandem with the HR Generalist to ensure seamless, pleasant, and positive experiences for candidates and new hires. Under the supervision of the Director of Recruiting & Employee Relations, the Recruiting & HR Coordinator's primary responsibility is to support the recruiting and new hire process and provide information to hiring managers, staff and prospective new hires. The Recruiting & HR Coordinator will build relationships with hiring managers and staff and may be the first point of contact with individuals interested in career opportunities at the JCCSF. The Recruiting & HR Coordinator will also act as back up to the HR Generalist and provide support on special projects.

RESPONSIBILITIES

• Monitor new job requisitions, move job requisitions through approval process, and ensure timely posting of new open positions
• Post jobs on various external job boards and maintain the internal career center.
• Research posting and other recruiting resources as assigned; maintain database of local jobs fairs and career centers; occasionally attend recruiting events on behalf of the organization and/or prepare JCCSF managers to represent the organization by providing materials, handouts, etc
• Monitor and respond to queries received in the recruiter email box, and escalate to recruiting supervisor as appropriate
• Resolve any internal or external recruitment customer service issues quickly and efficiently to maintain the highest level of customer satisfaction.
• Maintaining the recruiting gateway in UKG, ensuring all job requisitions are current and closing any that are inactive
• Track applications received for open positions, assess impact of postings, and adjust as needed
• Communicate with hiring managers regarding the status of their open jobs, progress toward hiring goals, and upcoming hiring needs.
• Track progress of hiring process per position and provide regular reports to HR management
• Ensure that all applicants are correctly categorized in UKG, and that all applicants receive timely responses regarding their candidate status
• Assist in creating and maintaining a recruiting SOP. Document all practices and procedures, as well as recruiting platform requirements and troubleshooting
• Act as primary administrator for online applicant tracking system.
• Maintain a thorough understanding of the organization and act as JCCSF ambassador for potential applicants and employees.

HUMAN RESOURCES

• Create and send offer letters.
• Provide background check instructions to candidates, monitor results, and follow up as needed.
• Move candidates with cleared background checks to new hire status
• Maintain electronic personnel files in UKG
• Act as secondary support for new hire intake.
• Initiate onboarding process in UKG
• Meet with new hires to collect and verify I9 documents.
• Monitor completion of new hire documents and act as front-line resource to new hires
• Assisting HR Generalist with special projects as needed.
• Support administrative needs of the HR team:
• Maintain office supplies
• Monitor, stock, order supplies, and maintain employee health cabinet
• Update and refresh labor law postings, benefits flyers, and other communication resources
• Handle HR meeting setup, including room bookings, scheduling and tracking, and tech needs

REQUIREMENTS

• BA degree in business, human resources, or related field; or equivalent combination of education and experience
• 1 – 3 years' experience supporting administrative needs of a human resources or recruiting team
• Recruiting experience a plus, especially:
  • Minimum of 1 year as a full desk recruiter with an emphasis on G&A recruitment or 2-3 years of experience as a recruiting coordinator.
  • Experience working at a staffing agency or in a corporate recruiting environment.
• Basic understanding of HR functions and core principles
• Ability to develop and maintain internal customer relationships.
• Ability to multi-task and persevere in a fast-paced, dynamic environment with a sense of urgency.
• Ability to work reliably and discreetly and maintain confidentiality at all times.
• Must be a motivated self-starter willing to take the initiative and apply critical thinking skills and have a proactive approach to preventative problem solving.
• Ability to work independently and be detail, process and results oriented.
• Knowledge of various external job boards and experience posting to them.
• Excellent people skills, including enthusiasm and a kind and welcoming demeanor.
• Must be comfortable interacting with people at all levels in the organization on all electronic platforms and in person.
• Strong organizational, project management, and tracking abilities.
• Strong written, verbal, and interpersonal communication skills.
• Attention to detail and strong proofreading skills
• Proficient computer skills, including MS Office suite, applicant tracking and other technologies, and comfort learning new systems.
• Experience working with LinkedIn Recruiter tools a plus.
• General knowledge of HR practices and HR experience a plus.

WORKING CONDITIONS

• Comfortable personal cubicle space in a temperature-controlled administrative suite. This position works on-site in the administrative offices of a large community center. Frequent contact with staff, visitors, and the general public.

PHYSICAL REQUIREMENTS

• Sitting or standing use of a computer workstation throughout the workday. Walking throughout the building at times and external travel (local) as indicated in the job description.

STATUS

• Part time, 20 - 25 hours per week

HOURS

• Schedule Monday through Friday; morning hours preferred; some flexibility available for daily schedule

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.