Job Details

Base pay range

$90,000 – $95,000 per year

Additional compensation

• Annual bonus
• Paid overtime
• Strong benefits package

About the role

A high-performing investment team seeks an experienced Administrative Assistant to provide seamless support across daily operations, transactions, and events. This role requires strong ownership, excellent judgment, and the ability to stay five steps ahead in a fast‑paced environment.

• Manage complex calendars, coordinate meetings, and handle all travel, itineraries, and agendas for multiple professionals.
• Act as the team's main hub, ensuring communication flows efficiently and priorities are always aligned.
• Prepare correspondence, process expenses, support deal administration, and assist with presentations and document formatting.
• Support the deal process by maintaining internal databases, coordinating marketing materials, liaising with counsel, and helping plan closing dinners and related events.
• Lead small internal and external event logistics, including timelines, budgets, vendors, and onsite coordination.

Requirements

• At least 5 years supporting executives in a fast‑paced corporate setting.
• Exceptional organizational skills, strong communication, and a proactive, solutions‑oriented mindset.
• Ability to manage shifting priorities, maintain confidentiality, and operate with a calm, professional presence.
• Highly tech‑savvy with MS Office, Teams/Zoom, and Apple devices. Experience with Concur is a plus.

Compensation package up to $95k with paid OT and a strong bonus and benefits!

We will consider employment for qualified applicants with criminal histories in a manner consistent with the requirements.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Real Estate

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.