Job Details

Executive Assistant

We are seeking an Executive Assistant to partner directly with our co-CEO, Jon. This role is central to driving focus, alignment, and execution across the executive office. The Executive Assistant will act as a strategic partner and operational leader, ensuring the CEO's time and priorities are maximized while supporting company-wide initiatives.

What You'll Do:

• Manage and organize the CEO's inbox to streamline communication and ensure timely responses.
• Support executive prioritization by filtering requests, surfacing critical issues, and aligning on decisions.
• Oversee calendar management, ensuring effective use of time and smooth scheduling and rescheduling of internal and external meetings.
• Prepare materials, agendas, and briefing documents to enable productive meetings.
• Serve as board liaison, including coordinating board communications, preparing materials, and supporting follow-ups.
• Coordinate light travel logistics, including itineraries and accommodations.
• Drive execution of special projects and cross-functional initiatives with clear timelines and accountability.
• Support people operations, including team engagement, onboarding, and HRBP-related initiatives.
• Manage vendor relationships, consolidating services and negotiating pricing to optimize value.
• Maintain organized documentation and file systems to ensure accessibility and alignment across teams.

What You'll Bring:

• Proven experience supporting executives in fast-paced, dynamic environments.
• Strong organizational skills with a track record of managing competing priorities.
• Excellent written and verbal communication skills.
• High level of discretion and judgment in handling sensitive information.
• Proactive problem solver with strong attention to detail.
• In office five days per week ~ 8 am - 6 pm, with the ability to stay later as needed

Nice to haves:

• Experience at an early-stage company or high-growth startup.
• Familiarity with CRM tools such as Salesforce, HubSpot, or similar platforms.
• Project management certifications

Benefits & Perks for Assorties:

• Competitive Compensation Including salary and employee stock options so you share in our success.
• Lifelong Learning Annual budget for professional development, plus training opportunities to help you grow.
• Office Setup Stipend We'll outfit your in-office workspace so comfy as it's productive.
• Top-Tier Health Coverage Medical, dental, and vision insurance, because your health comes first.
• Unlimited PTO We trust you to take the time you need to recharge and come back ready to crush it.
• Meals & Snacks Lunch, dinner, and snack breaks that fuel great ideas.
• Wellness Stipend Your physical and mental well-being matters, and we've got a yearly stipend to prove it.
• 401(k) Let us help you plan for the future. We've got you covered.

How We Work & What We Value:

We have published our operating principles "Raising the BAARS in Healthcare" on our blog - they describe how we work at Assort. They cover how we aim to run projects, spend time and make decisions. Specifically:

• Back to basics
• Accessibility for all
• Always accountable
• Relentless resilience
• Ship fast, ship often