Job Details

This range is provided by Hanson Bridgett LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

Direct message the job poster from Hanson Bridgett LLP

The role is hybrid but based in the Walnut Creek office, with an in office presence 2 times per week.

Step into a pivotal role within a dynamic team that supports high-profile clients in a fast-paced, collaborative environment. As a Legal Administrative Assistant, you'll work closely with partners, associates, and paralegals, playing a key role in ensuring seamless operations and top-tier client experiences. From managing critical documentation and billing processes to coordinating with multiple stakeholders, this position offers variety, responsibility, and the chance to grow within a thriving legal practice.

The role is hybrid but based in the Walnut Creek office, with an in office presence two times per week. San Francisco-based candidates will also be considered. This role offers the opportunity to work from a remote location on days when in-person attendance is not required, and as agreed upon by the direct supervisor and assigned attorneys. Employees must be available to come to the office if the need arises.

Responsibilities

• Run conflicts checks and prepare NBI forms for new matters, ensuring accuracy and timely submission for approval.
• Draft, format, and process multiple engagement letters daily, using established templates and customizing as needed.
• Save all engagement letters and related correspondence in iManage using dedicated naming convention.
• Review prebills, edit narratives, and coordinate with the billing coordinator.
• Draft and send customized client emails for invoices, referencing prior months as templates.
• Track and manage billing for high-profile clients, ensuring accuracy and professionalism.
• Submit and track expenses and reimbursements for the attorney.
• Update and maintain Google Docs for client deliverables.
• Proofread all outgoing correspondence for accuracy.
• Send finalized documents for signature via DocuSign.
• Manage virtual and physical mail, ensuring proper labeling, filing, and communication.
• Attend monthly Zoom calls with the Accounting team to review flat fee invoices.
• Prepare and send opinion and CPA letters, and coordinate related billing.
• Occasionally prepare Power of Attorney forms.
• Work with associates to prepare overnight mailings to the IRS.
• Track and send daily reminders to attorney for items needing attention.

Qualifications

• Bachelor's Degree.
• At least three years of relevant experience as a legal administrative assistant, especially with high-profile clients, is strongly preferred.
• Proficiency with Google Docs, iManage, DocuSign, and standard office software.
• Ability to handle confidential information with discretion.
• Excellent planning and organization skills, including the ability to manage a number of projects concurrently and strong attention to detail.
• Excellent communication and interpersonal skills; positive and driven attitude.
• Team player with ability to work both independently and collaboratively.

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the area of $100,000.00 – $120,000.00, and represents the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable, and will depend upon a number of factors, including but not limited to the candidate's years of experience, qualifications, and skill set.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Legal

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave
• Disability insurance