Job Details

We are assisting our client, a prominent Investment Banking firm located in San Francisco, in filling a Temporary Office Assistant position.

This role combines front‑desk responsibilities—providing a polished, professional, and welcoming environment—with daily operations of the reception area, kitchenette, office supplies, shower rooms, conference rooms, mail, client onsite experience, office organization, and maintenance.

We seek a high‑energy, personable, professional, experienced individual who excels in a high‑volume, fast‑paced corporate setting and demonstrates attention to detail in ensuring the general maintenance and upkeep of the office. Must be comfortable in a client‑facing role, working independently, learning ticketing systems, and responding to a high volume of emails.

Pay Rate: $30 per hour

Schedule: 40 hours per week, Monday – Friday, 8:00 am – 5:00 pm

Assignment duration: Project expected to last until mid‑January with a potential permanent opportunity for the right candidate.

ESSENTIAL FUNCTIONS

• Provide a memorable hospitality experience for all clients and end users.
• Answer company phone lines and direct callers to the appropriate contact.
• Manage a high‑volume email inbox for requests, supporting multiple office locations.
• Register arriving visitors and guests in collaboration with the Security team.
• Respond to all requests, inquiries, and issues.
• Capture all volume for accuracy and timeliness.
• Order inventory and restock the kitchen with snacks and beverages.
• Ensure general cleanliness and maintenance of the office.
• Sort interoffice mail for distribution.
• Conduct mail runs at scheduled times throughout the day.
• Deliver mail to each department, person, or pre‑established drop area as required, including special and rush packages.
• Perform restocking of supplies in office and in conference rooms.
• Collaborate with external vendors and suppliers for maintenance and repairs.
• Conduct regular inspections to identify maintenance needs and address them promptly to avoid disruptions.
• Manage conference‑room reservations, set‑ups, and maintenance.
• Communicate with operating departments—Conference Services, Catering, and Audio‑Visual.
• Support inventory management of food and beverage offerings and office supplies.
• Restock food pantries & refrigerators and order office lunches regularly.
• Coordinate with facilities, engineering, and building management to keep the office fully functional.
• Stay mobile and move around the space to ensure clients are taken care of.
• Track information in the database.
• Check conference‑room set‑ups for meetings or special events before event per SLA.
• Finalize all planning details with clients and distribute to operating departments.
• Ensure all conference rooms are cleaned within specified time of event completion.
• Act as the single point of contact for all employee requests.
• Run end‑of‑day reports.
• Assist with other reasonable requests for assistance.

JOB REQUIREMENTS

• College degree preferred.
• 3 years of prior Office Service/Management/Facilities experience required.
• 2 years' experience in a client‑facing corporate setting.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Professional, personable demeanor with corporate polish and a customer‑service mindset.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or military status.