Job Details

This range is provided by Bullpen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $140,000.00/yr

Vice President, Head of Recruiting - Bullpen

Executive Assistant to CEO

About the Opportunity

A high‑growth real estate investment and development platform is seeking a senior‑level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high‑impact EA role—acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast‑moving environment.

What You'll Do

Executive Support

• Manage and optimize a complex, fast‑changing CEO calendar
• Prioritize the week across acquisitions, capital markets, portfolio, and operations
• Draft emails, summaries, and communication on behalf of the CEO
• Coordinate with internal teams, investors, lenders, brokers, and advisors

Investor + Internal Coordination

• Prepare materials for investor and internal meetings
• Organize calls, agendas, notes and follow‑ups
• Support capital markets tasks, including decks, docs, and coordination

Travel, Events & Logistics

• Plan travel, conferences, dinners, property tours, and events
• Ensure logistics are proactive, accurate, and seamless

Execution & Workflow Management

• Track tasks, deadlines and follow‑ups—owning the “close the loop” function
• Protect the CEO's time and filter inbound requests
• Manage documents, files, and systems across GSuite
• Handle personal logistics that influence business scheduling and output
• Use AI tools to draft, summarize and streamline workflows
• Leverage GSuite and project management tools to keep operations running smoothly

Who Thrives in This Role

Experience

• 5–12+ years supporting a CEO, founder, or investment executive
• Experience in real estate, private equity, VC, family office, or high‑growth environments
• Strength supporting executives with heavily external‑facing responsibilities
• Polished writer with strong professional presence
• Discrete, reliable, and strong judgment
• Anticipatory, proactive and calm under pressure
• Tech‑forward and highly organized

Bonus Experience (Nice to Have)

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Administrative

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