Job Details

Join to apply for the Event Producer role at Aquent Talent

Base pay range: $60.00/hr - $66.00/hr

Job Title: Event Producer

Client Location: Hybrid; Foster City CA

Pay Comments: W2

Minimum Pay (per hour): 60.05

Maximum Pay (per hour): 66.72

Hours: Full-time

Duration: Approx. 6 Month Assignment

Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m., with extended hours, travel, and weekend work as needed for events.

Our client, a pioneering company at the forefront of innovation, is partnering with Aquent to find exceptional talent. This organization is dedicated to pushing boundaries and creating impactful experiences that resonate globally. As a key member of their external events team, you will have the unique opportunity to shape the public perception of groundbreaking innovations, translating visionary concepts into tangible, world‑class experiences that captivate audiences and define the future of an industry. Your expertise will be crucial in bringing high‑profile brand activations and strategic programs to life, making a direct and visible impact on the company's reputation and reach.

In this dynamic role, you will own the complete lifecycle of marquee and high‑visibility programs, transforming creative and strategic visions into flawless, on‑the‑ground activations. You will be the orchestrator behind every detail, from vendor selection and timeline management to seamless onsite operations, ensuring each event embodies the company's commitment to innovation, quality, and precision. This position demands a producer who thrives in high‑tempo environments, blending creative sensibility with rigorous operational discipline to make the brand shine through exceptional experiential execution. You'll collaborate extensively with cross‑functional teams across marketing, communications, creative, product, and operations to deliver complex and impactful programs.

Key Responsibilities

• Lead the comprehensive production planning and onsite execution for major industry events and significant brand activations.
• Manage budgets, develop timelines, cultivate vendor relationships, and oversee production schedules from initial kick‑off through post‑event wrap‑up.
• Coordinate the shipping, storage, and precise tracking of all event materials, including signage, collateral, demonstration components, and staging equipment.
• Direct activation builds, strikes, and intricate onsite logistics, ensuring every element consistently meets the company's brand and experiential standards.
• Serve as the primary point of contact for external production partners, fabrication vendors, and brand ambassadors, fostering strong collaborative relationships.
• Maintain meticulous documentation, including detailed run‑of‑show schedules, comprehensive onsite staffing plans, and thorough production recaps.
• Contribute to process optimization and the development of scalable systems to enhance efficiency for future programs.
• Undertake necessary travel and weekend work to support onsite event production, load‑ins, and live‑event execution during peak periods.

Must‑Haves

• A Bachelor's degree coupled with 4‑6 years of event production or experiential marketing experience, specifically managing large‑scale brand activations, trade shows, or public events.
• Demonstrated ability to translate abstract brand and creative direction into compelling physical environments that align with strategic company objectives.
• Proven expertise in production logistics, effective vendor management, and seamless onsite execution.
• Strong budget management and exceptional organizational skills, with a consistent track record of delivering projects on time and within scope.
• Experience working onsite for complex, cross‑functional events involving multiple stakeholders.
• Excellent interpersonal and communication skills, with a talent for collaborating effectively across diverse teams and organizational levels.
• Willingness and ability to travel frequently and work evenings or weekends as required during peak event periods.

Nice‑to‑Haves

• A background in innovative, fast‑paced industries.
• Experience collaborating with production agencies, fabrication vendors, or working on leading global event platforms.
• Comfort and adaptability operating in fast‑paced, highly cross‑functional organizations where precision and flexibility are paramount.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Marketing and Project Management

Industries

Technology, Information and Media

Benefits

• Medical insurance
• Vision insurance
• 401(k)