Job Details

Join to apply for the Accounting Administrative Assistant role at Cahill Contractors.

Part‑time (20‑24 hours per week) located in San Francisco's Financial District. Start date ASAP.

Responsibilities

• Maintain and organize subcontractor, billing, and administrative files.
• Communicate with subcontractors by calls and emails to request and follow up on necessary documents.
• Research and reconcile problem invoices and vendor statements.
• Help with maintaining the email inbox, receiving, and distributing invoices to the appropriate accountants.
• Assist with special projects and administrative tasks as needed.
• Responsible for scanning, copying, and mailing accounting documents.
• Perform data entry using accounting software (training on Viewpoint software).
• Ensure proper appearance of the kitchen and conference rooms.
• Assist the Accounting Department with other tasks as needed.

Preferred Skills and Education

• 1– years of experience in a professional office environment.
• College coursework in accounting preferred.
• Proficiency with Microsoft Office Suite (Outlook, Excel).
• Strong written and verbal communication skills.
• Positive, enthusiastic attitude and initiative.
• Ability to work on multiple projects simultaneously under tight deadlines with strong attention to detail.
• Self‑motivated and able to work both independently and collaboratively.

Physical Requirements

• Repetitively use hand motions for keyboard use and vision to read computer monitors and paper documents.
• Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.).
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Sit at a desk for prolonged periods of time working on a computer.
• Talk and hear at normal levels. Noise level in the office work environment is usually low to moderate.
• Must be able to lift up to 15 pounds at times.
• Must be able to lift up to 30 pounds occasionally.

The base hourly salary for this part‑time non‑exempt role is targeted at $25 an hour.

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Cahill is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.