Job Details

Our client, a leading seed-stage venture capital firm investing in high-growth technology companies, is seeking a polished and highly organized Office Manager / Administrative Assistant for their San Francisco office. This role is crucial in ensuring an exceptional workplace experience while providing heavy, high-touch scheduling support for two analysts. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, fast-paced environment.

**Please note that this is an onsite, 5-month contract role based in San Francisco, CA. Pay will be $45-$48/hr.**

Key Responsibilities:

• Manage heavy, complex scheduling for two analysts with shifting priorities and cross-time-zone coordination
• Provide proactive calendar management, ensuring investors are prepared, meetings flow smoothly, and follow-ups are handled
• Assist with expense reporting, light travel arrangements, and ongoing administrative support
• Coordinate closely with Executive Assistants across global offices to support cross-functional communication and projects
• Serve as the primary point of contact for guests, employees, founders, and portfolio company visitors
• Oversee daily office operations, ensuring a clean, organized, and seamless workplace environment
• Manage relationships with vendors, building management, IT, and maintenance providers
• Maintain conference room schedules; ensure meeting spaces are fully prepped and tech-ready
• Handle incoming/outgoing mail, packages, and general office correspondence
• Monitor and restock office and kitchen supplies; maintain tidy and well-organized shared spaces
• Support coordination of office events, team lunches, happy hours, and occasional offsite gatherings
• Provide general support for culture-building and workplace experience initiatives

Qualifications

• 2-4 years of office management, administrative, or executive assistant experience
• Experience in venture capital, tech, private equity, or financial services is a strong plus
• Proven ability to manage complex, high-volume calendars
• Excellent communication skills with a polished, professional, and personable demeanor
• Proficiency with G Suite / Google Workspace (Gmail, Calendar, Docs, Sheets, Slides)
• Highly organized, detail-oriented, and able to manage competing priorities
• Positive, solutions-oriented, and eager to pitch in wherever needed
• Comfortable in a fast-paced, tech-driven environment

Please submit your resume for immediate consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: