Job Details

Executive Assistant to CEO

📍 Berkeley, CA

About the Opportunity

A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role—acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast-moving environment.

What You'll Do

Executive Support

• Manage and optimize a complex, fast-changing CEO calendar

• Prioritize the week across acquisitions, capital markets, portfolio, and operations

• Draft emails, summaries, and communication on behalf of the CEO

• Coordinate with internal teams, investors, lenders, brokers, and advisors

Investor + Internal Coordination

• Prepare materials for investor and internal meetings

• Organize calls, agendas, notes, and follow-ups

• Support capital markets tasks, including decks, docs, and coordination

Travel, Events & Logistics

• Plan travel, conferences, dinners, property tours, and events

• Ensure logistics are proactive, accurate, and seamless

Execution & Workflow Management

• Track tasks, deadlines, and follow-ups—owning the “close the loop” function

• Protect the CEO's time and filter inbound requests

• Manage documents, files, and systems across GSuite

• Handle personal logistics that influence business scheduling and output

Tech & Tools

• Use AI tools to draft, summarize, and streamline workflows

• Leverage GSuite and project management tools to keep operations running smoothly

Who Thrives in This Role

Experience

• 5–12+ years supporting a CEO, founder, or investment executive

• Experience in real estate, private equity, VC, family office, or high-growth environments

• Strength supporting executives with heavily external-facing responsibilities

Skills & Traits

• Elite calendar + communication management

• Polished writer with strong professional presence

• Discrete, reliable, and strong judgment

• Anticipatory, proactive, and calm under pressure

• Tech-forward and highly organized

• Low-ego, high-output operator

Bonus Experience (Nice to Have)

• Capital calls

• Deal calendars

• Investor reporting

• Deck preparation