Job Details

Overview

Executive Assistant (4702C) Job 81213 - Dean's Office/College of Computing, Data Science, and Society, UC Berkeley.

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. We strive for equity and social justice in education and seek applicants who reflect California's diversity and values aligned with our guiding values and principles, principles of community, and strategic plan. Berkeley offers space for supportive colleague communities and provides professional development time for full-time staff. You can grow your career at UC Berkeley.

Departmental Overview

The College of Computing, Data Science, and Society (CDSS) is a dynamic, innovative college at UC Berkeley that represents a transformation across computing, data science, statistics, and related disciplines. CDSS is committed to examining how the digital revolution affects equity and opportunity and to building capacity to respond to these challenges. The college coordinates programs and units including the Data Science Undergraduate Studies program, the EECS Department, the Department of Statistics, the Berkeley Institute for Data Science, Computational Precision Health, and the Center for Computational Biology. The college supports growing Berkeley's broad-based programs in data science, computing, statistics and other interdisciplinary programs serving thousands of undergraduate students each year.

The Executive Assistant to the Dean provides high-level support to the Dean and Chief Administrative Officer, ensures administrative processes and office operations run smoothly, and coordinates the Dean's highly complex and confidential calendar. The role requires understanding the priorities and working styles of the executives to organize issues by urgency and allocate time for scheduled events, travel, and meetings. The incumbent independently investigates daily issues within the calendar's scope and demonstrates sound judgment in selecting methods to obtain solutions.

For more information about the future home of CDSS in the Gateway Building, see the project website in the description.

Application Review Date

The First Review Date for this job is 9/30/25; open until filled.

Responsibilities

40% Schedule all of the Dean's meetings on their own initiative. Make travel arrangements for the Dean. Manage high-level, sensitive contacts with discretion and diplomacy. Gather and compile background information, talking points and briefing materials for the executive. Assist in planning meetings and public events. Understand the Dean's priorities and preferences to manage the calendar and adapt to shifting priorities. Coordinate communications with affiliated units (e.g., DSUS, Berkeley Institute for Data Science, EECS, Statistics) as needed. Gather, prepare, and analyze background and briefing materials in a timely manner.

15% Contribute to developing and implementing efficient information, project and communications systems in collaboration with the Chief Administrative Officer; manage these systems within the Dean's immediate office and division once established.

15% Act as gatekeeper to ensure only matters requiring the Dean's attention are forwarded; respond diplomatically to time and attention requests based on current priorities and schedules.

15% Manage administrative operations for a smoothly run CDSS Dean's Office.

10% Respond to inquiries from faculty, staff, students and the public on behalf of the Dean regarding campus operations, policies and procedures. Forward issues to appropriate staff for resolution. Track inquiries to ensure timely handling and resolution. Serve as the first point of contact for internal and external constituencies, requiring tact and diplomacy.

5% Investigate issues and draft responses for urgent requests as needed.

Required Qualifications

• Thorough knowledge of common campus-specific and other computer application programs, including new office technology tools.
• Political acumen and sensitivities to differing perspectives and political circumstances at all levels of the Campus, Office of the President, and external constituencies.
• Ability to use high-level discretion and maintain confidentiality. Strong service orientation.
• Strong communication skills with all levels of staff, faculty, alumni/donors, students and external constituencies; both verbal and written.
• Ability to multi-task with demanding timeframes.
• Familiarity with campus processes, protocols and procedures. Knowledge of federal regulations such as FERPA.
• Advising and counseling skills.
• Solid skills in problem identification.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits information. The University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and to adhere to posted ranges. Salary offers are based on final candidate qualifications and experience. Classification: EXEC AST 3 CX. Anticipated hiring range: $78,930 - $100,091. UC Berkeley salary range: $78,930 - $126,961.

The salary offer will consider experience and salary equity with current UC Berkeley employees in similar roles.

Additional Information

Conviction History Background
This is a designated position requiring fingerprinting and a background check. Berkeley hires people with conviction histories after review in the context of job responsibilities. The University reserves the right to make employment contingent on successful completion of the background check.

Misconduct Disclosure
As a condition of employment, the final candidate will be required to disclose if they have any misconduct findings or proceedings in the last seven years, and to disclose if they are under administrative or judicial proceedings involving misconduct. Misconduct means violations of policies or laws governing conduct at the previous place of employment. References include UC policies addressing misconduct.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, see the U.S. Equal Employment Opportunity Commission poster. UC's Affirmative Action and Anti-Discrimination policies are also applicable.

To apply

To apply, visit the UC Careers site with the listed Job Opening ID and posting sequence.