Job Details

Research Administrative Coordinator – University of California, San Francisco – San Francisco, CA (Mission Bay)

Job Summary

The Research Administrative Coordinator will be an integral part of a team on the cutting edge of research including new therapies and other interventions for neurodegenerative brain diseases. We are seeking a detail-oriented and proactive individual who will use professional concepts to apply organizational policies and procedures and oversee a variety of ongoing administrative operational functions.

Responsibilities

• Calendar Management: Coordinate and manage complex calendars for a research program manager, a clinical trials nurse manager, and MDs within the lab as needed. This includes scheduling meetings, appointments, and conference calls.
• Communication: Serve as the primary point of contact for internal and external inquiries, including high-level professionals and potential research participants, ensuring timely and professional correspondence. Manage inboxes on behalf of a study executive team and create/distribute internal newsletters to study sites across the nation.
• Documentation and Reporting: Prepare and format reports, presentations, and other documentation as needed. Audit existing resources and build a strategic document management plan.
• Travel Coordination: Arrange travel logistics, accommodations, and itineraries for domestic and international trips. Additionally, manage post-travel expense reimbursements and reconciliation for internal and external parties.
• Meeting Support: Organize meetings, including preparing agendas, taking minutes, and following up on action items. Drive the planning, coordination, and execution of virtual and in-person investigator meetings.
• Budget Tracking: Assist in monitoring and processing expenditures against budgetary limits.
• General Administrative Tasks: Provide general administrative support such as filing, basic IT support, and office supply management.

Required Qualifications

• Bachelor's degree in a related area and/or equivalent experience/training.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of Microsoft Office applications like Outlook and Word.
• Excellent demonstrated record of attendance and reliability.
• Ability to use discretion and maintain confidentiality.
• The ability to conduct oneself in a highly professional manner.
• Proven ability to work collaboratively with other cross-functional teams and establish cooperative working relationships with patients, co-workers, and physicians.

Preferred Qualifications

• Experience with surveys and presentations including related software (e.g., Qualtrics, Excel, PowerPoint, etc).

Salary

The salary range for this position is $29.05 – $53.50 hourly.

Benefits

To learn more about the benefits of working at UCSF, including total compensation, please visit

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

PRIDE Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.