Job Details

Job Summary

Under the general direction of the Division Manager, the Administrative Officer 3 provides high‑level administrative and operational support for Hematology faculty. The role manages both inpatient and clinic schedules for Hematology Teams A–D, coordinating with faculty, clinic schedulers, and administrative staff to ensure accuracy and efficiency. Key responsibilities include executive support—calendar management, travel planning, event coordination—and communication with internal and external stakeholders. Additional duties involve supporting recruitment and onboarding, managing QGenda scheduling technology, overseeing HR and lab administrative functions, and assisting with grant submissions and faculty initiatives. The coordinator plays a pivotal role in streamlining workflows, ensuring smooth departmental operations, and serving as a liaison across clinical, academic, and administrative functions.

Department Description

The Division of Hematology/Oncology is the largest Division in the Department of Medicine. It has 90 full‑time faculty, 11 part‑time/volunteer faculty, 29 ACGME and non‑ACGME fellows, 22 post‑doctoral fellows, 32 non‑faculty appointments, and 48 administrative and research staff. Most clinical, research, and educational activities are split between the Parnassus and Mission Bay campuses, with additional appointments at ZSFG and VAMC.

Salary & Benefits

Salary range: $86,500 – $129,700 (Annual Rate). Final salary will be based on experience, internal equity, and applicable labor‑union agreements. For a full overview of UCSF benefits, see UCSF Compensation and Benefits.

Required Qualifications

• Bachelor's degree in a related area or equivalent experience/training
• Minimum 3+ years of directly relevant experience
• Excellent interpersonal skills: verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling
• Knowledge of diverse administrative operational activities such as purchasing, reimbursements, scheduling, and event management
• Solid understanding of common University‑specific computer applications
• Ability to use discretion and maintain confidentiality
• Strong skills in short‑term planning, analysis, problem‑solving, and customer service
• High level of attention to detail
• Thorough knowledge of University rules, regulations, processes, protocols, and procedures for budget, accounting, fund management, and/or personnel management
• Familiarity with grant processes, including data gathering, analysis, and submittals

Preferred Qualifications

None specified.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to advancing global health through biomedical research, graduate education, and patient care. UCSF is the only campus in the 10‑campus UC system devoted exclusively to the health sciences. It houses five Nobel laureates and is committed to innovation in areas such as oncology, neuroscience, and regenerative medicine.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other protected status under state or federal law.