Job Details

Overview

Executive Assistant – PH (affiliate job post) – Remote role for Wing Assistant - India. Wing is on a mission to redefine the future of work for companies worldwide and aims to be the one-stop shop to build world-class teams and place operations on autopilot. We are looking for an Executive Assistant to start immediately.

Duties and Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information, and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods and secure samples.
• Store, update and collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication, and organize company data.
• Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls and make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data and other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.).
• Bachelor's degree or any certificate course (required).
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude and willingness to be trained.
• Able to work on a graveyard shift.

Technical Requirements

• USB headset with noise-cancellation feature.
• Working webcam.
• Computer with at least 1.8 GHz processor and at least 4 GB RAM.
• Main Internet service speed: at least 25 Mbps cable connection.
• Backup Internet service speed: at least 10 Mbps.

Benefits

• Health Insurance (HMO).
• Performance incentives.
• Job security and stability.
• Paid training.
• Inclusive culture.
• Upskilling opportunities.
• 100% work-from-home.
• Exceptionally supportive team.
• Opportunities for career growth.
• Fun work environment.
• Holiday and overtime pay.

Schedule

US work hours (20-40 hours per week).

Location

Remote.

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000.
• Intermediate Level (3-5 years of experience): Up to PHP 64,000.
• Expert Level (5+ years of experience): Up to PHP 80,500.

Notes

• Only qualified candidates will be invited to take the assessment and scheduled for an interview.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Internet Marketplace Platforms