Job Details

Assistant Controller

At the Smithsonian Affiliated Aquarium of the Bay, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission. Bay.org, an equal opportunity 501(c)(3) nonprofit organization, is dedicated to protecting, restoring, and inspiring the conservation of San Francisco Bay and its watershed, from the Sierra to the sea.

This full‑time, exempt position supports the Controller in managing the general accounting and reporting functions, including accounts payable, receivables, fixed assets, payroll, and budgeting. The Assistant Controller reports directly to the Controller.

Responsibilities

• Adhere to policies, procedures and internal control measures to safeguard assets and prevent fraud.
• Conduct month‑end closings, balance sheet reconciliation and ensure all accounts are properly reconciled.
• Prepare and communicate timely monthly financial statements to all departments.
• Supervise bank accounts, cash flow analysis and all bank reconciliations.
• Work closely with the Controller and other departments to ensure good accounting practices and procedures are being followed.
• Audit Accounts Receivable, Accounts Payable and Journal Entry transactions.
• Review and analyze various insurance policies and payments including deferrals & accruals.
• Assist with management and supervision of the finance team.
• Assist the payroll manager with review of bi‑weekly payroll processing and payroll reporting/reconciliations.
• Assist the Controller on day‑to‑day operations.
• Manage and track restricted grants and donation financials and spending, and assist with grant proposal budget preparations, as necessary.
• Assist with preparation of annual budgets, forecasting and variance analysis.
• Prepare year‑end reconciliations and assist with the annual financial audit.
• Work on special projects and/or ad hoc analysis.
• Perform other duties as assigned.

Qualifications and Experience

• Bachelor's degree in Accounting or Business Administration required.
• Eight years or more of related experience required.
• Excellent work habits, including willingness to work the hours necessary to meet deadlines.
• Strong verbal and written communication skills.
• Experience with grants management and grants accounting.
• Strong mathematical and analytical skills.
• A successful track record in setting priorities; keen analytic, organization, and problem‑solving skills to support and enable sound decision making.
• Proven ability to handle multiple projects simultaneously in a fast‑paced environment.
• A history of developing effective teams and influencing others toward shared goals and outcomes.
• Strong interpersonal skills, an ability to work well with a wide variety of people in a team setting.
• Excellent communication, writing, interpersonal, and presentation skills.
• Strong affinity for conservation and environmental issues.
• Proven effective and efficient project management skills.
• Strong analytic and quantitative skills in conjunction with accounting background.

Hours & Compensation

• This is a full‑time exempt position.
• Annual Salary Range: $95,000 - $105,000.
• There may be after‑hour events that require attendance.
• On site at our administrative offices located in San Francisco.

Benefits

• Health, dental, vision and life/long‑term disability coverage following sixty days of employment.
• A 403(b) savings plan (employee contributed) is available from the date of hire.
• A company cellphone and laptop will be provided.
• Transit benefits or on‑site parking.
• 11 recognized holidays.

We welcome people from all walks of life into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.