Job Details

Reports to: Director of Finance and Administration

Department and Location: San Francisco Office

The Immigration Institute of the Bay Area was founded in 1918, and its mission is to welcome, educate and serve immigrants, refugees and their families as they join and contribute to the community. IIBA provides immigration legal services, English and civic education, and other services throughout the Bay Area, as well as through its collaborative efforts with local and regional service providers. IIBA offers a team-oriented, collegial and collaborative work environment. We pride ourselves on providing excellent service to our clients, and we know our organization runs on the hard work and dedication of our passionate employees.

At IIBA, we have a clear vision: to be the place where adiverse mix of talented people want to come, to stay, and to do their best work. IIBA's dedication to promoting diversity, multiculturalism, and inclusion is reflected in the work that we do. We are committed to equity and believe deeply in the value of diversity of race, sexual orientation, gender identity, religion, ethnicity, national origin and all the other wonderful characteristics that make us human.

Job Summary

The Junior Accountant supports the day-to-day operations of the Finance Department, including accounts payable and receivable, bank reconciliations, and grant compliance tracking. The ideal candidate has a strong attention to detail, enjoys working with numbers, and has experience supporting accounting functions in a nonprofit environment. This role is an excellent opportunity for someone looking to deepen their accounting skills while contributing to meaningful work.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounting & Financial Operations

• Process accounts payable and accounts receivable transactions accurately and in a timely manner.
• Prepare and record journal entries, ensuring accuracy and proper coding.
• Maintain organized and up-to-date financial records and documentation.
• Assist with monthly and year-end account reconciliations.
• Receive and verify expense reports; reconcile expenses and other financial reports with account balances and office records.
• Facilitate vendor payments, including verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensure outstanding obligations are credited upon payment; identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed.
• Serve as the main contact for resolving accounts payable billing disputes.
• Record, verify, and distribute petty cash transactions.
• Prepare necessary month-end accruals.
• Provide ad hoc reports and documentation as needed.
• Ensure invoices are accurate, submitted on time, and properly communicated to internal and external stakeholders.
• Manage assigned program's accounts payable function, ensuring all expenses are accurate, allocable, allowable, and incurred in a timely manner.
• Track grant expenditures and allocations across multiple funding sources.
• Prepare financial reports for grants and contracts in coordination with the Finance Director and program staff.
• Ensure expenses are charged to appropriate accounts and funding sources in compliance with grant agreements.
• Prepare and submit grant invoices, including required documentation, and follow up on outstanding grant receivables.
• Record all transactions related to grant payments, donations, and payments against receivables.
• Assist in preparing supporting documentation for audits, monitoring visits, and funder reports.

Budget & Reporting Support

• Assist in the preparation of monthly budget-to-actual reports.
• Support data collection and analysis for financial and program reporting.
• Collaborate with program managers to provide financial information and ensure grant compliance.
• Assist with the annual audit and 990 tax return preparation.
• Perform other duties as assigned by the management team.

Qualifications

Required:

• Bachelor's degree in accounting, Finance, or related field, or equivalent work experience.
• Minimum 1–2 years of accounting experience, preferably in a nonprofit organization.
• Basic understanding of nonprofit accounting principles, including grant or fund accounting.
• Proficiency in accounting software (e.g., QuickBooks, or similar) and Microsoft Excel.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and interpersonal skills.
• Commitment to the values and mission of IIBA.

Preferred

• Experience with government or foundation grant compliance tracking.
• Familiarity with restricted and unrestricted fund management.
• Experience working in a collaborative team environment.

Salary/Benefits

In the spirit of pay transparency, the salary range for this position is $65,000 – $72,000. If you are hired at IIBA, your final salary compensation will be determined based on factors such as skills, education, experience, and geographic location. In addition to those factors, we believe in pay equity and consider internal equity of our current team members as part of any final offer. We also offer a generous benefits package – additional information below.

IIBA offers a generous cafeteria-style benefits package, elements of which include, but are not limited to:

• Employer matching 403(B) retirement plan: up to 5% employer contribution
• Pre-tax reimbursement accounts for medical and dependent care, and transportation.
• Vacation: two (2) weeks of accrued vacation per year with an increase each year.
• Sick Leave including paid family sick time
• Holidays: 15 paid Holidays per year with 2 floating holidays
• Eligible for Sabbatical Leave after 5 years and 10 years of continued employment.

New employees are required to work in the office 4 days a week for the first three months of their employment with IIBA. This period is crucial for onboarding, training, and integration into IIBA's culture. After the initial three-month period, new employees may be eligible to transition to a hybrid work schedule, subject to approval by their supervisor, the needs of the office, and in accordance with IIBA policies.

Applicants for employment in the United States must have work authorization that does not currently or in the future require sponsorship of a visa for employment authorization in the United States.

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For more information on IIBA, see our website: www.iibayarea.org. Position opened until filled.

This description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency's operations, responsibilities may be modified at any time.

IIBA recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Persons receiving services in our programs are entitled to freedom from harassment and retaliation and reasonable accommodation for qualified disabilities.