Job Details

Join to apply for the Office Administrator role at ANY BREAKERS, INC

Overview

The Executive Assistant / Office Administrator responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to management, coordinating building maintenance scheduling, and handling repair needs. They are to ensure the environment is set for a smooth‑running office and help to improve company procedures and day‑to‑day operations.

Location & Hours

Burlingame, CA
Full‑Time / Regular
Monday - Friday 8:00 AM - 5:00 PM

Responsibilities

• Proactively manage calendars for the President and SVP of Sales, make travel arrangements and track expenses.
• Calendar management – vet and prioritize complex schedules.
• Travel coordination – manage flights, hotels, rental cars and other reservations.
• Meeting preparation – ensure executives are prepared for meetings.
• Sales department support – assist with customer rebates and ad‑hoc projects.
• Customer support – manage customer and holiday gifts, maintain contact lists.
• Attend meetings on behalf of executives, taking careful notes.
• Design and manage physical and digital filing systems.
• Coordinate daily operational activities company‑wide, ensuring efficiency and compliance with corporate policies.
• Approve expenses for the Operations Department budget and manage operations spending.
• Ensure daily mail is opened, stamped, and distributed.
• Facilitate the welcoming of guests and direct them to appropriate individuals.
• Coordinate monthly lunch ordering and manage vendor relationships.
• Manage office snacks and supply ordering; track and replace supplies to avoid interruptions.
• Office organizing and maintaining printer and AV equipment.
• Conduct new hire onboarding orientations, building tours, and introductions.
• Prepare workspaces for new employees and order employee business cards.
• Plan and prepare Corporate Social Responsibility efforts.
• Verify conference room audio and visual equipment works before meetings.
• Manage calendar scheduling for conference rooms and troubleshoot conflicts.
• Update the communications board with company events and company‑wide communications.
• Field complaints and specific employee/customer/vendor requests and troubleshoot emergencies.
• Maintain the look and feel of the office and kitchen, ensuring cleanliness and supplies are stocked.
• Ensure office security by managing alarms and access badge controls.
• Coordinate and prepare for office meetings, scheduling meals, supplies, birthday celebrations, etc.
• Assist with event planning and team‑building activities as needed.
• Champion company initiatives such as recycling efforts.
• Support management on ad‑hoc projects.
• Prepare quarterly meeting slides.
• Manage RMA tracking for Service Exceptions and prepare the monthly report.
• Monitor the Metrics Dashboard for monthly departmental completion.

Qualifications

• 3‑5+ years' experience as an Executive Assistant or Office Manager in a fast‑paced environment.
• High degree of organization – focus on pre‑planning, execution, problem solving and improving processes.
• Excellent written and verbal communication, including experience in presenting executive communication.
• Grace under pressure and adaptability in a flexible environment.
• Excellent organizational and time‑management skills, great attention to detail, assertiveness, diplomatic skills, and a proactive approach.
• Outstanding written and verbal communication and interpersonal abilities.
• Independently manage processes, develop standards, promote process improvement and understand budgeting to track expenses.
• Proven and verifiable experience with California employment law and onboarding.
• Maintain discretion and strict confidentiality.
• Computer skills: Proficient in Microsoft Office, ERP systems and plug‑ins, Smartsheet.
• Bachelor's degree preferred.
• Critical thinking skills.
• Comfort interacting with various levels of management.

Education & Experience

High school or equivalent GED certification required.

Salary Range Information

Within the posted range, individual pay is determined by location and other factors including relevant skills, experience, and education.

Salary Range

• $31/hr – $34/hr

Application

To apply, please submit your résumé and cover letter through the ANY BREAKERS, INC career portal. No ex‑is ticket or referral system required. The position is currently open.