Job Details

Overview

Fast-growing robotics startup is looking for an Executive Assistant to support one of their Operations Leaders and an Engineering Leader. This is an exciting opportunity to join a dynamic, high-impact team and help drive success across two key organizations! In this role, you'll manage complex calendars with a strategic understanding of priorities, organize team meetings, arrange travel, triage communications, and hold leadership team members accountable to deadlines and commitments. You'll also maintain a pulse on both leaders' teams to provide support beyond traditional EA functions. Someone with exceptional communication skills, high energy, strong problem-solving abilities, and the capacity to thrive in a fast-paced environment with shifting priorities. Previous experience supporting technical leaders is highly preferred. This is an in-office role based in South San Francisco. 150-170K DOE + equity, competitive benefits, 401k, flexible PTO, catered lunches, and parking provided.

Responsibilities

• Manage complex calendars for the Head of Operations and Head of Autonomy, ensuring priorities are met and time is used effectively.
• Partner closely with designated executive team members to set them up for success by enabling them to focus on priorities and execute their work more effectively.
• Anticipate scheduling conflicts, prioritize competing needs, and exercise judgment to manage executive time.
• Organize and facilitate large team meetings, providing briefings and pulling information as needed.
• Arrange domestic and international travel, developing itineraries and agendas, including priority meetings with key stakeholders.
• Manage inboxes by triaging messages, flagging priorities, and staying ahead of communications.
• Ensure leadership team members stay aligned with deadlines, commitments, and responsibilities through proactive and consistent follow-ups.
• Maintain a strong pulse on executive teams and their organizations to provide better support.
• Drive projects forward to successful completion under tight deadlines with professionalism and discretion.

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives; bachelor's degree preferred.
• Background in tech with exposure to engineering teams and an ability to understand high-level technical concepts is strongly preferred.
• Strong problem-solving skills with a positive, can-do mindset.
• Excellent verbal and written communication skills, with the ability to communicate clearly, concisely, and strategically.
• Highly organized and detail-oriented, with proven ability to juggle multiple priorities and work cross-functionally.
• Experience building frameworks for effective executive support, especially in a first-EA role.
• High energy, proactive attitude, and the ability to adapt quickly in dynamic environments.
• Executive presence with strong ability to read the room and adjust communication style accordingly.
• Strong emotional intelligence, capable of anticipating needs, exercising sound judgment, and offering proactive solutions.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.