Job Details

Executive Assistant, IP (Data Privacy/Cyber Security)

The Executive Assistant, IP (Data Privacy/Cyber Security) will maintain the overall day-to-day operations of the practice group, working closely with the Partners on performance tasks and ensuring the group runs smoothly. They will use strong diplomatic leadership and problem-solving skills to enable and enhance the daily operations of the practice group.

Main responsibilities

• Prepare attorneys' correspondence and other legal documents as requested
• Ability to appropriately draft information on behalf of the timekeeper with little or no direction
• Manage attorneys' calendars
• Schedule and organize complex activities such as meetings, travel, and seminars
• Update and proof visual presentations
• Organize and prioritize large volumes of email and phone calls
• Respond to regularly occurring requests for information
• Type general correspondence, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar, making appropriate changes
• Volunteers to assist others in practice groups and the office. Works harmoniously in a team environment and fosters team spirit
• Share information and expertise readily with staff members at all levels

Skills and experience

• A high School Diploma or equivalent; a secretarial Degree preferred
• A large amount of legal secretarial experience; work experience in a legal or professional services environment
• A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
• Very able to complete fine hand manipulation (heavy typing, dialling, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
• Can work independently, prioritizing work and meeting deadlines
• Knowledge of marketing resources and relevant materials
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Understands Firm structure and available resources
• Looks for ways to improve processes and/or procedures
• Some analytical ability is required to find solutions to various administrative problems and prioritize workloads

Reports to: Secretarial Supervisor

Position Type: In Market

Development Framework: Business Support

Seniority level: Associate

Employment type: Full-time

Job function: Management

Industries: Law Practice