Job Details

Job Title

Manager, Payroll & Benefits

Reports to

Sr. HR Director

FLSA Status

Exempt

Position Summary

This role within the HR Department of Capcom USA, Inc. (CUSA) is responsible for managing, implementing and administering programs and systems associated with payroll, employment, benefits, compensation, communications, and employee morale. Assists with the development of these programs/systems and associated policies and procedures for these areas. Responsible for managing and administering all aspects of timely payroll processing and reporting. Provides quality customer service to HR/Payroll customers. Responsible for standard and ad‑hoc reporting associated with these functions. Responsible for the Payroll/HR database setup & maintenance.

Supervision Exercised

N/A at the present.

Essential Functions & Responsibilities

Payroll Management – 40%

Manage semi‑monthly full‑cycle payroll run for both Capcom USA, Inc. (CUSA) and Capcom Pictures, Inc. (CPI) groups as required. Provide administrative functions for the Paylocity Databases and related reporting. Ensure the integrity of payroll/HR records, files and reporting. Maintain the Fidelity database to correspond with plan covenants and current employee information and elections and ensure accurate/timely payroll deductions. Implement and maintain systems for tracking employee time‑off. Prepare payroll/benefit accounting monthly/quarterly/annual reports, journal entries, reconciliation, audit work papers, and labor allocation required for the company's financial records. Remain current on regulations related to payroll ensuring company compliance with applicable laws and regulations. Ensure appropriate application of exempt/non‑exempt employee status and overtime/rest and meal break rules and regulations are communicated to supervisor/managers. Ensure accurate and timely payroll processing. Ensure processes are JSOX compliant.

Benefits Administration – 25%

Responsible for the internal administration and coordination with external administrators for company benefits programs. Administer Capcom benefit vendor and broker web sites. Participate in the review and evaluation of service providers, current market trends and practices to ensure services and benefits offered are meeting requirements and are competitive. Implement new benefit plans as required. Responsible for benefits eligibility tracking and communication. This includes prior service issues, new hire, status changes, LOA, employment termination, or ineligibility due to reduction in work hours. Responsible for the administration of COBRA and conversion benefits. Assist participants with questions and claims processing. Comply and submit non‑discrimination testing data as required. Maintain plan documents files. Maintain source document records and correspondence files for benefit plans. Reconcile vendor invoices prior to payment.

Compensation – 10%

Evaluate salary adjustment requests and other compensation status change requests prior to approval. Participate in the implementation of the annual focal review program. Ensure that approved position and salary adjustments are properly documented and timely entered in the HRIS and payroll database. Review performance appraisal and business case content for consistency and completeness. Utilize compensation surveys and job descriptions to evaluate and make recommendations on base compensation levels for positions. Responsible for compiling and submitting data related to participation in compensation surveys. Provide customer service for employee questions, concerns, requests. Coordinate worker's comp claims. Other activities as the need arises.

Workforce Planning/Budgeting/Forecasting/Financial Analysis – 25%

Update hiring forecasts with current recruiting plans. Communicate with department heads to ensure forecast plans are current and approved. Track and update actual compensation and benefits costs in the forecasting software. Prepare monthly forecast reports for CUSA/CPI. Communicate variances as needed. Prepare annual budget HC and salary reports. Work with department heads to capture payroll & headcount projections. Ad‑hoc reports as needed.

HR Operations – As Assigned

Assist in the company events committee ensuring that events are effective. Develop and administer various programs to recognize service anniversaries, welcome new hires & assist employees affected by downsizing or lay off etc. Prepare communication materials related to responsibilities.

Knowledge, Skills and Abilities

• Proficient in payroll cycle – Paylocity preferred.
• Good understanding of accounting principles
• Proficient in Excel, Word
• Familiar with accounting systems preferably SAP, Hyperion Pillar/Essbase
• Excellent communication (written, oral, listening and interpersonal skills)
• Excellent customer service skills.

Minimum Requirements

Requires a Bachelor's degree in related field or equivalent with 3‑6 years of related experience. Requires excellent customer service attitude and communication skills. Must be self‑motivated, proactive and able to manage flexible priorities. Excellent interpersonal skills, professional approach in dealing with all levels of employees. Able to handle and maintain confidentiality on an ongoing basis.

Certifications

CPP desirable. PHR or SPHR certification a plus.

Physical Demands

This position occasionally requires exerting up to 25 pounds to move objects in the storage room and/or event preparations. This position requires repetitive keyboard work about 50 % of the time.

Working Environment

Work is generally performed in an office environment and the noise level is usually moderate. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Additional Information

This job description is not intended to be an exhaustive list of duties, knowledge, skills, abilities, or requirements, as any one position in this classification may be assigned some or all of these duties, in addition to other duties not explicitly listed here. The various duties, responsibilities and/or assignments of this position may be unevenly balanced and changed from time to time based upon matters such as, but not limited to, variations in shift schedules, work demands, seasons, service levels and management's decisions on how to best allocate department resources. Any shift, emphasis or rebalancing of these assigned duties, responsibilities and/or assignments does not constitute a change in the job classification.

Salary Range

$95,000 - $120,000
*Compensation is based on current market trends for the San Francisco Bay Area and will be determined based on relevant factors including, but not limited to, industry knowledge, experience, qualification, and skill set.