Job Details

We are searching for an enthusiastic Accounting Administrative Assistant to join our client in the San Francisco! If you're a self-starter who thrives in a fast-paced environment, apply today! Exact compensation may vary based on skills, experience and location. Expected starting base salary $28 to $35 per hour.

Job Description:

• Process and apply all incoming checks, wire transfers and ACH payments
• Deposit all incoming checks via mobile banking
• Create all new projects codes and update Active Project Reports
• Create all monthly hours and reimbursables buckets for billing and upload drafts for team review
• Process and generate all client invoices: furnishings, monthly hours invoices and reimbursables invoices
• Update client budgets, client payment summary and client retainer reports and make sure all reporting are all up-to-date
• Process and generate client refunds
• Generate client reports as requested such as Estimated Funds report, quarterly capital non-capital reports, etc.
• Process and print all accounts payable checks and wire transfers
• Print and process all final vendor invoices to close out orders correctly and timely
• Process, code, and file all reimbursables invoices
• Process all office expenses and all employee expense reports
• Reconcile monthly credit card statements and ensure all receipts and necessary back-up is accounted for and journalize all activities in Accounting System
• Process all vendor refunds and "job costs"
• Flag and clarify any unusual or questionable invoice items or price differences and follow up on any discrepancies in a timely manner with the Design team

• Excellent verbal, written and interpersonal communication skills
• Able to communicate with professionals at all levels
• Able to communicate complex information to a variety of audiences

• 3-5 years Accounts Receivable and Accounts Payable experience
• Knowledge in Accounting or Finance, General Office
• Basic knowledge & understanding of debit/credit entries
• Knowledge of Excel Basic Formulas