Job Details

Administrative Assistant

The City of Richmond is seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team. This position offers an exciting opportunity to play a central role in supporting the day-to-day operations of one of our key departments, ensuring that essential public services run smoothly and efficiently.

This class is a para-professional administrative classification. Incumbents perform various administrative assignments for operating departments and report to a division or department head. The ideal candidate will possess:

• Strong customer service and communication skills
• A commitment to public service and community engagement
• Knowledge of municipal operations and administrative procedures
• Ability to assist with social media tasks as needed

Desirable characteristics include strong time management, detail-oriented, flexible and adaptable to changing priorities, and solution-oriented.

The City of Richmond is the City of Pride and Purpose, and we value these traits in our employees!

The following list is intended to be illustrative in nature and does not necessarily represent the entire range of work duties expected of employees within the job classification.

• Gathers data, maintains records, and prepares summaries and/or recommendations.
• Provides administrative support, including scheduling meetings, coordinating events and travel, preparing reimbursements, and responding to customer inquiries.
• Maintains and accounts for office and departmental unit stocks and supplies. Requisitions materials and supplies, and maintains inventory records.
• Designs promotional flyers, completes data input, and edits documents for dissemination.
• Greets and assists visitors at reception area, and responds to inquiries via telephone, email, or walk-in.
• Administers the carrying out of contracts for various services.
• Assists with the preparation of resolutions, technical and staff reports, and collecting supporting documents for City Manager, City Council, City boards or commissions, and other internal and external entities.
• Assists with preparing recommendations for division budget allocations.
• Performs related work as required.

Required Education and Experience:

• At least two (2) years of relevant college-level course work, or an Associate's degree from an accredited college or university in Business, Public Administration, or a related field
• Administrative experience is desirable
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

Required Licenses or Certifications:

• Must be able to travel to various locations within and outside of Richmond to meet program needs and to fulfill the job responsibilities. When driving on City business, maintenance of a valid California driver's license and satisfactory driving record is required.

COVID-19 Vaccination Requirement:

• The City's policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.

Knowledge of:

• Modern office practices and equipment, including applicable software
• Basic mathematical functions and accounting techniques
• Business English, including spelling and grammar, principles, practices, and methods
• Administrative, budgetary, and organizational analysis
• Basic organization functions and operations of a municipality

Skill in:

• Customer service
• Organization and time management

Ability to:

• Communicate effectively, both orally and in writing
• Establish and maintain effective working relationships
• Follow oral and written instruction
• Interpret rules and regulations
• Prepare clear and concise reports
• Maintain accurate and complete records