Job Details

Overview

Administrative Assistant

We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.

Responsibilities

• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.
• Process incoming and outgoing mail, including postage and sorting duties.
• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.
• Provide support for library updates, book distribution, and related library projects.
• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.
• Assist with travel arrangements and hotel bookings for staff.
• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.
• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.
• Set up and clean up for firm events, such as lunches and celebrations.

Requirements

• At least one year of experience in a receptionist or administrative role.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Attention to detail and ability to handle multiple tasks simultaneously.
• Ability to work collaboratively with a diverse team of professionals.
• Dependable, prompt, and flexible with occasional overtime requirements.
• Enthusiasm for learning new skills and adapting to evolving responsibilities.
• Physical capability to lift and handle objects weighing up to 25 pounds.