Job Details

HR/Payroll Coordinator

Explore a career at EAH Housing. Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values, and work to create opportunities to empower people to live better lives. Join us and make a difference today.

What we offer:

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match. We also offer generous vacation accrual, holiday schedule, and work schedule flexibility. We believe in work/life balance. 15 days of vacation per year (which increases based on years of service) 10 paid sick days per year 13 paid holidays Flexible Start Times (REM Onsite Positions) We take care of our employees. Competitive Salaries 403b Retirement Plan with a match to every dollar you save for retirement, up to 5% of your pay EAH Wellness Program Comprehensive Employee Medical Insurance Affordable Dental & Vision Insurance Flexible Spending Account EAP Mental Health, Financial and Legal Services $1,500 Employee Referral Program EAH University, an in-house training program

Position is for a full-time a HR/Payroll Coordinator to work at EAH Corporate in San Rafael, CA. Position is 4 days in-person/1 day remote. Qualified candidates will have an Associate's degree, preferably in Business Administration or equivalent combination of education and experience. Must have at least 1 year of payroll/HR Admin experience. Salary range: $28.00 - $45.00 hourly; hiring range for new employees is $28.00 - $36.50 hourly, DOE. Offer will consider the experience of the final candidate and salary level of individuals working at EAH in a similar role.

Established in 1968, EAH Housing is one of the largest and most respected nonprofit housing development and management organizations in the western United States. EAH develops low-income multifamily housing, manages more than 222 properties throughout in California and Hawai'i, and plays a leadership role in local, regional, and national housing advocacy efforts.

EAH Housing puts its core values into action every day as our staff of 700 people serves 25,000 residents in 87 municipalities. We offer competitive wages, comprehensive benefits, professional development, and invest in our employees through extensive training programs.

Position Overview:

Plays a key role in supporting the smooth operation of payroll, benefits, and HR processes. This position ensures timely and accurate biweekly payroll processing, maintaining meticulous records, and preparing essential reports to support compliance with federal and state regulations. With a proactive approach and strong attention to detail, the Coordinator helps uphold data integrity and operational efficiency across the HR/Payroll function. While delivering exceptional service to employees, this role also contributes to a positive workplace culture and actively supports EAH's mission and core values.

Responsibilities:

• Assists payroll team with bi-weekly multi-state payroll for all employees (700), including on-site staff, using outsourced payroll service and electronic timekeeping system.
• Completes verifications of employment (VOE) requests.
• Assists with printing of manual checks, obtains signatures, and ensures that manual check log is updated and accurate.
• Ensures that documents for new hires, garnishments, terminations, changes of status (COE) are completed and uploaded to Document Manager in UKG. Ensures all payroll backup is saved to Document Manager.
• Monitors and responds to requests sent to Payroll Support institutional email inbox in addition to own email. Ensures that queries are responded to within a reasonable amount of time from submission.
• Answers routine questions from employees and managers regarding timekeeping software and troubleshoots issues. Escalates non-routine queries and issues, as necessary.
• Reviews and approves direct deposit requests from Prenote to active.
• Assists with quarterly audits for payroll and benefits.
• Processes and enters garnishments in payroll system (UKG).
• Prepares FedEx labels for outbound mail, as needed. Ensures that checks are received by the employee within the required period.
• Runs payroll/benefit reports as needed for management.
• Keeps up-to-date with new UKG releases.

Benefits:

• Reviews employee loan, rollover and withdrawal requests for retirement plan. Escalates any issues to appropriate payroll/benefits staff.
• Processes terminations on a timely basis, including change of status, terminating benefits in HRIS and timely notifying the benefit carriers, as necessary. Ensures benefit termination letters are sent out to employee, as applicable.
• Assists with Open Enrollment including coordinating venue, benefit provider representatives and other event logistics.
• Acts as back-up to HR/Benefits Coordinator for new processing hires and other tasks as necessary.

HRIS & Recordkeeping:

• Assists HR Operations Supervisor with HRIS administration and with documenting Business Intelligence (BI) reports.
• Assigns and responds to cases in UKG People Assist.
• Maintains spreadsheet of all People Assist processes and Knowledge Base forms, articles, status, etc.
• Tracks HR policy updates and rollout. Follows up with employees for acknowledgement.
• Assists Payroll/HR staff, HR Director, and SVP, HR with special projects.
• Attends all mandatory training.
• Regular and predictable attendance.
• Actively participates in safety program
• Other duties as assigned.

Qualifications:

Associate's degree, preferably in Business Administration or equivalent combination of education and experience. At least 1 year of payroll/HR Admin experience.

Desirable Additional Qualifications:

• Bachelor's degree in Business Administration, HR or related field.
• Experience working with UKG Workforce Ready Workforce Timekeeper and UKG Pro Software, or other outsourced payroll software and automated timekeeping software.
• HR/Payroll certification.
• Payroll experience

Criminal Background Check Requirements:

EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you have receive such an offer, you will be required to submit and pass our criminal background requirements. Please be advised that certain roles may also require fingerprinting due to legal requirements. If onsite housing is a requirement of the position, any household members over 18 years of age who will be living onsite with the candidate must also undergo a criminal background check and tenant screening. Satisfactory completion of background check and fingerprinting requirements is a requirement of employment with EAH.

Drug Testing:

EAH Housing requires all candidates who have received a conditional job offer to submit to drug testing within 72 hours from acceptance of our job offer. EAH Housing does not test for marijuana/cannabis. Satisfactory completion of drug testing is a requirement of employment with EAH.

EAH Housing is an EEO employer. CA BRE #00853495 | HI RB - 16985 INDEAH