Job Details

Citywide Exam For Junior Administrative Analysts

This recruitment is open continuously and has no closing date. Are you interested in supporting City departments problem-solve for homelessness, environmental sustainability, transportation, green spaces, public safety, and other key city services? If you are passionate about making a difference at the local level, are a curious and open thinker, and enjoy analysis, this job may be the right fit. The City and County of San Francisco is looking to hire multiple analysts to be part of the City workforce of nearly 40,000 staff and growing. This is a unique opportunity to get direct insights into how San Francisco's $14 billion budget is used to provide high-quality services for residents, workers, and visitors. We are looking for candidates with a passion for public service. San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

In addition to establishing a career with purpose and opportunity for professional growth, the City offers excellent benefits that include: competitive salaries; medical, dental, and vision insurance; defined benefit retirement plan; deferred compensation plan; long-term disability insurance; life insurance; and a generous paid time off package.

Junior Administrative Analysts work at many City departments on a wide variety of teams, with essential duties varying depending on whether the role focuses on data, grants, contracting, budget, finance, and/or legislation. Current City policy requires on-site work with some flexibility for telecommute schedules.

Examples of the range of duties by subject matter:

• Junior Policy Analysts: Work in teams to analyze performance data to identify operational challenges and develop policy recommendations as well as assist preparation of materials for publication such as policy memos and hearing materials. Key duties include assisting with analysis, building an understanding of department policy priorities and working with elected officials, and keeping track of relevant local, state, and federal legislation and regulations that may impact the department.
• Junior Budget Analysts: Work in teams to develop budget proposals and financial models, track City revenues and expenditures, perform account reconciliation for budget period closing, and present analysis to stakeholders. Key duties include reviewing and exporting large datasets into reports, compiling budget requests, preparing budget reports and calendars, responding to budget requests and providing customer-service and thought partnership to internal and external partners.
• Junior Contracts Analysts: Work in teams to assist in the management of contract processes for their department throughout the full procurement process. Key duties include supporting the facilitation of informal and formal bid processes, reviewing department compliance with new and existing contracts, assisting in the creation of important contract documents, and being a valuable thought partner on contracts to department leadership and City vendors.
• Junior Data Analysts: Work in teams to support data and programmatic analysis using analytical programs. Using this information, analysts develop findings and actionable recommendations to inform programmatic and policy decisions. Key duties include conducting data queries from variety of databases and disparate spreadsheets, then performing data analysis. Additional duties could be creating data visualizations and maps for statutory reports, as well as developing streamlined dashboards using PowerBI, Tableau, or other dashboarding technologies.
• Junior Finance Analysts: Work in teams to assist with fiscal accounting, budget analysis and reporting, billing, revenue collection, and debt management. Key duties include analyzing the overall financial condition of a department, interpreting City contracting guidance and informing recommendations, preparing financial statements and reports to various funding agencies throughout the fiscal year, calculating debt capacity and exploring financing alternates, and using City financial systems.
• Junior Grants Analysts: Work in teams to assist in analytical work related to grants management and compliance. Key duties include reviewing and analyzing internal and external budget requests, learning about grant policies and compliance standards of different grantors, assisting with application and reporting processes for grant opportunities with department program staff.

Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.

Education: Possession of a baccalaureate degree from an accredited college or university. Substitution: May substitute up to 2 years of the required education with qualifying full-time, professional-level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter units. Note: Candidates who are projected to graduate with a baccalaureate degree from an accredited college or university within six months of their application submission will be invited to participate in the recruitment process. Candidates in this situation who successfully pass the examination will be placed on the eligible list, and may participate in the final selection process. Such candidates may be given an offer of employment contingent upon submitting documentation of a degree prior to appointment.

Applicants will receive a confirmation email from ...@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

SELECTION PROCEDURES Junior Administrative Analyst Core Exam (Weight: 100%) Candidates self-certifying meeting the Minimum Qualifications will be invited to participate in the online Junior Administrative Analyst Core Exam. Candidates will be sent a web link via email that will allow them to take the online Junior Administrative Analyst Core Exam that is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in the Junior Administrative Analyst classification. This computer-administered test can be taken at home or at a time and location of one's convenience, but only within the time period specified on the test notification. Candidates must have access to a computer and reliable internet connection to participate in this exam.

Score Banking: Scores attained on the Junior Administrative Analyst Core Exam will be 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, candidates need not take this test again. Rather, if another announcement you applied to and are deemed qualified for requires the Junior Administrative Analyst Core Exam and is held within one year of your Junior Administrative Analyst Core Exam date, your score will be automatically applied to that announcement. However, after one year, a candidate has the option to either (a) apply their test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the test and only in association with a candidate's eligibility for another announcement to which the candidate has applied and is deemed qualified. If a candidate opts to re-test, the re-test score becomes the candidate's official score since it is the most recent. If a significant modification is made to this exam in the future, the application of 'banked' scores may no longer be appropriate. In such a rare circumstance, candidates with 'banked' scores would be required to re-take the exam sooner than the three-year period specified above should they apply to another job opportunity where the modified exam is used.

Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission. Upon passing the exam, candidates will be placed on the eligible list for a period of 12 months.

To find Departments which use this classification, please see:

Additional Information Regarding Employment with the City and County of San Francisco Information About the Hiring Process, Conviction History, Employee Benefits Overview, Equal Employment Opportunity, Disaster Service Worker, ADA Accommodation, Veterans Preference, Seniority Credit in Promotional Exams, Right to Work, Copies of Application Documents, Diversity Statement.

Recruitment Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst Tamara Ranney via email at ...@sfgov.org. The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion,