Job Details

Overview

The Payroll and Benefits Specialist reports to the Controller and must have proven, extensive experience in all aspects of payroll and benefits process, including payroll tax and wage garnishment, and internal/external audit, City and County of San Francisco, County of Napa, Santa Rosa compliances. Our expectation is that the selected candidate will need to invest a period in understanding the Agency rules and business practices that shape what we do during the payroll process.

Job Description

TITLE: Payroll and Benefits Specialist

ACCOUNTABILITY: Controller

Employee

FLSA: Hourly, Non-Exempt

Responsibilities

• Ensures accurate, and timely end-to-end time and attendance and payroll processing every payroll period; to this end, develops and performs quality checks on all elements of payroll processing each payroll period: time reported, withholdings calculations
• Ensures that post-payroll funding activities—includ ing retirement plan funding (403B) and reporting; union dues funding and reporting; and wage garnishments etc.—occur timely and accurately
• Ensures the accuracy of sick and vacation accruals and balances associated with the time and attendance/payroll process
• Addresses employee issues related to payroll, time and attendance and benefit time
• Monitors external environment for changes that impact PF payroll and benefits processes; e.g., new government ordinances and laws; implications of health care reform and bring to attention of manager
• Works closely with the Accounting team to ensure the integrity of all linkages between payroll/benefits/retirement plans processing and the Agency's financial systems and records
• Ensures that processes associated with all San Francisco's ordinances including Health Care Security Ordinance (HCSO), Health Care Accountability Ordnance (HCAO) and the Minimum Compensation Ordinances (MCO) are completed accurately and timely
• Works closely with the Human Resources Department around HR portal information flows
• Other duties and projects as assigned by management

Minimum Qualifications

• Minimum 3 years' experience as a Payroll professional
• Expertise in working with the Time and Attendance and Paycom platform, including both data entry and reporting functions - required
• Strong knowledge of Federal and State Labor Laws related to payroll
• Understanding of City and County of San Francisco ordinances, and City Contractor ordinances
• Experience working in unionized environments preferred
• Non-profit experience preferred
• Expertise with Office software, including Word and Excel
• Excellent organizational skills and impeccable attention to detail and accuracy
• Ability to appropriately prioritize and manage workload in accordance with job requirements and multi-departmental needs
• Ability to maintain the highest level of confidentiality
• Strong interpersonal skills with ability to work and interact well with individuals from a variety of socioeconomic backgrounds in a culturally diverse environment
• Demonstrated ability to communicate clearly and concisely, both orally and in writing
• Ability to respond to common inquiries from employees, regulatory agencies or management