Job Details

Overview

JVS is a nonprofit working to close opportunity gaps in employment by supporting jobseekers with the skills and confidence to secure quality careers with family-sustaining wages. Grounded in core values of repairing the world and focused on helping our program participants achieve economic mobility, we believe everyone deserves access to training and the chance for a good job. JVS develops training programs in close partnership with employers in high growth sectors, offering high quality jobs.

Building on decades of experience and success, JVS is a data-driven organization that takes a whole systems approach to addressing employment and economic equity. Through our direct service programs, employer engagement and policy change, JVS is working toward a future where everyone has access to quality education and training programs that lead to high quality employment and economic mobility.

The Role

The HR Assistant will perform administrative tasks and services to support effective and efficient operations of the Human Resources Department. Reporting to the Senior Human Resources Manager, this position will assist with recruitment, onboarding, and other administrative tasks. This position is limited term and part-time (average 18 hours per week). Expected work schedule: 4-5 hours per day, 4 days a week, Monday through Thursday, flexible hours from 9am-5pm. This role is limited-term and anticipated to end on July 31, 2026.

Scope

• Recruitment: Review job descriptions and post job ads.
• Screen job applications and resumes.
• Lead candidate correspondence including scheduling interviews, sending out interview questions, and responding to candidate inquiries.
• Conduct phone screens.
• Provide guidance to hiring managers throughout the recruitment process.
• Lead reference check and background check process.

Onboarding:

• Collaborate with internal team members (i.e. Office Administration, IT) to facilitate new hire onboarding.
• Lead HR orientation.
• Update the organizational chart.
• Send out new hire welcome kits.
• Complete and maintain Form I-9 records, including reverifications.
• Conduct new hire check-ins and ensure the completion of new hire paperwork.

Other Administrative Tasks:

• Assist in the in-boarding and off-boarding of employees (i.e. create and manage Asana boards, communicate changes with internal teams, etc).
• Coordinate and manage mandatory trainings (i.e. sexual harassment prevention training, Workplace Violence Prevention Plan training, etc.)
• Research, post, and distribute required labor law posters.
• Maintain accurate and up-to-date human resource files, records, and documentation.
• Handle employment and salary verifications.
• Provide back-up support for the Office Administrator including, but not limited to: restocking supplies, maintaining a clean office space, picking up and distributing physical mail, etc.
• Other duties as assigned.

Qualifications

• 12 years of administrative experience, preferably in a human resources or office setting
• Highly organized with strong attention to detail and accuracy
• Demonstrated initiative, accountability, and ability to work independently with minimal supervision
• Excellent time management skills and ability to meet deadlines
• Strong interpersonal, written, and verbal communication skills, with the ability to interact effectively with staff at all levels
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, SharePoint) and collaboration tools such as Slack
• Demonstrated proficiency in learning new technologies and platforms
• Ability to handle confidential information with professionalism and integrity
• HR experience or coursework preferred, but not required

What We Offer

• $31.00 per hour; average 18hours per week; Expected work schedule: 4-5 hours per day, 4 days a week, Monday through Thursday, flexible hours from 9am-5pm
• Part-Time Temporary Position - Expected end date: July 31, 2026
• Accrued 1 hour of Paid Sick Leave for every 30 hours worked
• Transit and Parking FSA
• The expectation for this role is to work in our San Francisco office and/or worksites on a hybrid work schedule; JVS does not provide relocation packages

As an Equal Opportunity Employer, JVS is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law. We welcome diverse applicants. Please let us know if you need accommodations or auxiliary aids for the interview process.