Job Details

Job Classification :

Corporate - Administration

A GLOBAL FIRM WITH A DIVERSE & INCLUSIVE CULTURE

As the Global Asset Management business of Prudential were always looking for ways to improve financial services. Were passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world. We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM youll unlock a motivating and impactful career all while growing your skills and advancing your profession at one of the worlds leading global asset managers ! If youre not afraid to think differently and challenge the status quo come and be a part of a dedicated team thats investing in your future by shaping tomorrow today. At PGIM You Can!

What you will do :

We are seeking a high impact individual with exceptional organizational and administrative skills to join our West Coast Administrative team in a dynamic team setting. The successful candidate will facilitate a wide variety of administrative tasks and executive support functions that are critical to the success of a fast-paced and demanding business. You will be supporting multiple senior-level executives based in both San Francisco and remotely on the west coast. This position requires extraordinary judgment and the ability to manage multiple priorities efficiently.

This role is part of a centralized administrative team that operates as a hub-and-spoke business function supporting all executives across the business while leveraging centralized training education communication and team support. This role will report to the Administrative Regional Lead while serving as the primary administrative partner to multiple addition to supporting key executives this role will take on broader administrative responsibilities which may include assisting with special projects collaborating with other administrative professionals and providing support for cross-functional initiatives as needed.

What you can expect :

• Provide exceptional administrative support to multiple senior-level executives in a dynamic high-performing environment.
• Manage complex multi-leg global travel arrangements including logistics for high-profile business trips and roadshows.
• Coordinate and execute frequent in-office and offsite events overseeing all logistics vendor management and on-the-ground coordination.
• Facilitate notary processing and obtain signatures for critical business documents ensuring compliance and timely completion.
• Support business process needs including the preparation and management of agreements reports agendas presentations etc. using MS Office and other business software as needed.
• Manage calendars for team members coordinate constantly changing schedules and ensure all meetingsboth in-person and virtualare set up with the necessary documentation logistics and technology support.
• Build and maintain strong professional relationships with internal and external contacts handling sensitive correspondence phone and email communications with discretion and care.
• Prepare review and submit expense reports and related requests ensuring accuracy and compliance with company policies; provide guidance to executives to help them meet all expense and compliance requirements.
• Assist with office management responsibilities. Work collaboratively with other onsite administrative professionals to maintain a productive and welcoming workspace.
• Open and distribute mail including confidential high-priority and follow-up items; prepare outgoing mail and correspondence including overnight packages.
• Collaborate closely with other administrative professionals fostering a supportive and high-performing team environment.
• Support and coordinate onboarding and orientation for new hires serving as a liaison between executives new employees and internal teams; adapt to evolving requirements across business groups to ensure a smooth organized and welcoming experience.
• Confidently set up manage and troubleshoot video conferencing and virtual meeting technology; proactively resolve issues to ensure meetings run smoothly.
• Maintain trade association memberships and subscriptions.
• Maintain and foster relationships with borrowers intermediaries investors and the originations teams.
• Adhere to loan documents and any other governing documents when performing all responsibilities.

What you will bring :

• 5 years of administrative or executive assistant experience in a fast-paced global organization
• Proven experience managing complex international travel and event logistics.
• Mastery of Microsoft 365 (Word Excel PowerPoint Outlook) and eagerness to learn and leverage new tools including co-pilot and AI-driven solutions.
• Strong interpersonal written and verbal communication skills; ability to build relationships at all levels.
• Exceptional organizational skills and the ability to manage competing priorities under tight deadlines.
• Collaborative spirit with solid partnering skills; able to work independently and as part of a team.
• Flexibility to work overtime as needed and travel occasionally.

What will set you apart :

• Eagerness to build a career in administration and contribute to a culture of innovation inclusion and continuous improvement.
• High level of accuracy and attention to detail in document processing notary work and business record management.
• High degree of professionalism discretion and integrity in handling confidential information.
• Flexibility to work overtime as needed and travel occasionally.
• Strong initiative self-motivation and a proactive approach to anticipating needs and solving problems.
• Bachelors degree or equivalent experience.
• We know not everyone will meet 100% of the requirements however we encourage you to apply if you think your skills are a good fit for this role.

Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $90000 to $105000 . Specific pricing for the role may vary within the above range based on many factors including geographic location candidate experience and skills.

What we offer you :

Market competitive base salaries with a yearly bonus potential at every level .

Medical dental vision life insurance disability insurance Paid Time Off (PTO) and leave of absences such as parental and military leave .

401(k) plan with company match (up to 4%).

Company-funded pension plan.

Wellness Programs including up to $1600 a year for reimbursement of items purchased to support personal wellbeing needs.

Work / Life Resources to help support topics such as parenting housing senior care finances pets legal matters education emotional and mental health and career development.

Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.

Employee Stock Purchase Plan : Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period) after one year of service.

Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program whereby an award if any depends on various factors including without limitation individual and organizational performance. To find out more about our Total Rewards package visit Work Life Balance Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.

Prudential Financial Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.

Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion national origin ancestry sex sexual orientation gender identity national origin genetics disability marital status age veteran status domestic partner status medical condition or any other characteristic protected by law.