Job Details

Practice Assistant - Litigation (Hybrid) – Holland & Knight LLP

Join our Litigation group as a Practice Assistant in the San Francisco office. This hybrid role requires a mix of in‑office collaboration and remote work, with designated office days that may evolve to meet firm needs.

General Description

The Practice Assistant provides high‑quality administrative support to a team of lawyers and professionals, efficiently meeting firm and client needs. The position is hybrid, with specified in‑office days, and supports a fast‑paced litigation environment.

Key Responsibilities And Essential Job Functions

• Communicate professionally with clients, lawyers, and staff via email, telephone, and in person; manage routine client questions and route calls appropriately.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations; draft routine business correspondence under lawyer supervision.
• Schedule domestic and foreign travel using the firm travel system, including flights, hotels, and car rentals.
• Process reimbursements, invoices, and check requests promptly.
• Compile conflict check information, open new client matters, and draft engagement and scope letters; ensure accurate and complete document submission.
• Apply client‑specific billing guidelines consistently to provide compliant and cost‑effective invoicing.
• Open, prioritize, and distribute mail and coordinate mailings, copying, scanning, and printing.
• Enter and manage work requests in the firm's workflow tool, meeting deadlines.
• Maintain electronic and paper filing, photocopying, scanning, and document distribution; coordinate with other administrative departments as needed.
• Perform file maintenance and save documents to the document management system.
• Assist with time entry, billing, and collection support for lawyers.
• Operate independently to complete complex assignments accurately and timely; produce high volume work assignments.
• Perform routine clerical duties for non‑legal departments as needed.
• Support special projects and duties as assigned.

Litigation Experience

• General knowledge of litigation practices and procedures, including court systems (district, small claims, circuit, federal, appellate).
• Expertise with PACER and other electronic filing systems in state and federal courts.
• Experience with docketing, calendaring, and centralized docketing software.
• Knowledge of court procedures and ability to locate Local Rules and Judge's Standing Orders.
• Experience processing summonses, subpoenas, discovery requests, and related documents.
• Proficiency in preparing pleadings, discovery materials, memoranda, and other legal documents.
• Experience with Bates labeling, redacting documents, and scheduling court depositions and hearings.

Required Skills

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems and electronic signature software.
• Proficiency in core legal administrative functions and advanced technical and communication skills.
• Ability to thrive in a fast‑paced environment and coordinate multiple competing tasks.
• Superb attention to detail, grammar, punctuation, and clear articulation of ideas.
• Ability to work independently with little supervision.
• Effective interpersonal and communication skills.
• Strong work ethic and commitment to confidentiality.

Required Qualifications & Education

• Bachelor's degree.
• 4–5 years of experience supporting lawyers and paralegals with administrative or client‑related tasks (preferred).

Physical Requirements

• Ability to sit or stand for extended periods.
• Moderate to advanced keyboard usage.
• Ability to lift and carry up to thirty pounds.

Benefits

Holland & Knight offers a comprehensive benefits package, including medical (PPO and HDHP), dental, vision, life, AD&D, short and long‑term disability, health advocacy services, and retirement plans such as 401(k) and profit sharing. Additional benefits include paid holidays, paid leave for new parents, and transit/parking programs. Benefits vary by position and office.

Compensation

The base salary range for this position is $42.50/hr – $63.80/hr. Actual compensation depends on qualifications and experience. Additional bonus opportunities and an exceptional benefits package are provided.

EEO Statement

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth and related conditions, transgender status and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other factor prohibited by law.

Privacy Notice

Personal information collected from applicants will be used for processing the application and related employment procedures. This includes name, address, contact information, Social Security Number, and signature. The firm may also collect additional information for background checks, subject to applicant consent. For more details, see Holland & Knight's privacy policies.