Job Details

Overview

JOB TITLE: Administrative Assistant 4
LOCATION: San Francisco, CA (Hybrid)
PAY RANGE: $34-$44/hr.
DURATION: 5 months

Top Skills

• Strong calendar and travel management skills across global time zones.

• Excellent organizational and time management abilities with strong attention to detail.

• Proficiency in Microsoft Office Suite, Navan, Slack, and expense management tools (e.g., Concur).

Company:
Our client is a global leader in creative software, offering innovative tools for digital media creation, design, and marketing.

About the Company:
Changing the world through digital experiences is what the company is all about. They give everyone—from emerging artists to global brands—everything they need to craft and deliver exceptional digital experiences. The company is passionate about empowering people to build beautiful and powerful images, videos, and apps, and transform how businesses interact with customers across every screen.

They are on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. The company believes that new insights can come from anywhere in the organization—and the next big idea could be yours!

The Opportunity

We are seeking a highly motivated Administrative Assistant III to support three Senior Directors in the Express Product Management Marketing Group. The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills. Key responsibilities include managing calendars, coordinating staff meetings, arranging travel – both domestic and international, organizing department communications and events, and assisting with various administrative tasks and special projects.

What You'll Do

• Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, offsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.

• Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, processing international visas, and arranging accommodations for both domestic and international travel.

• Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.

• Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, offsite events, external meetings, and team-building activities.

• Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.

• Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.

• On-Site Support in San Francisco: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.

• Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.

Requirements

• 4–6 years of experience as an Administrative Assistant within a high-tech organization.

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.

Skills to Be Successful

• Ability to remain flexible, embrace change, seek assistance, be a team player, and manage uncertainty in a fast-paced environment.

• Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.

• Demonstrated ability to work autonomously, be resourceful, willing to learn, handle complex assignments, and show initiative and follow-through.

• Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.

• Discretion in handling sensitive and confidential material.

Education

• Bachelor's Degree or equivalent work experience.

Benefits Summary: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

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