Job Details

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Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What You'll Do

We are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours since the position will be based in the PST zone, and collaborative with a positive attitude. You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives' time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast-paced and exciting environment.

Responsibility

• Provide high level executive support managing executives' calendars, including scheduling internal and external meetings and resolving scheduling conflicts
• Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs
• Participate in execs' meetings when appropriate, take meeting notes and follow up on action items
• Prepare presentation materials (primarily using Google Slides) for executives' meetings or other important internal and external meetings
• Assist organizing departmental All Hands when requested
• Arrange domestic and international travel
• Prepare expense reports and monthly reporting for department purchasing credit card in a timely fashion
• Create and manage purchase orders
• Coordinate logistics for off-site or virtual meetings and team-building events
• Maintain updated team alias and distribution lists, Slack channels, and shared team folders
• Manage onboarding schedule for new senior leaders
• Perform other admin-related tasks and projects as assigned
• Act as back-up to other Executive Assistants at Docusign as needed

Job Designation

Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation.

What You Bring

• 4+ years of relevant experience
• Experience working at a start-up or rapidly-growing company
• Ability to maintain confidentiality and practice discretion in your everyday work
• Experience with Concur, NetSuite, and Slack applications
• Proficiency with Google Suite, Microsoft, and Zoom applications
• Located in PST time zone

• Enthusiastic, self-motivated and with a can-do attitude
• Able to manage multiple executives with different working styles
• Excellent communication skills
• Highly organized and detail-oriented
• Strong work ethic and high level of integrity
• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly
• Experience in supporting Sales Teams and Executives

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

California: $45.19/hour - $65.67/hour

Bonuses

Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Benefits

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Life at Docusign

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal. We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at ...@docusign.com.

Privacy Notice and Eligibility

Applicant and Candidate Privacy Notice
States Not Eligible for Employment: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

Equal Opportunity Employer

Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

Job Meta

Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Software Development