Job Details

One (1) Permanent-Exempt, full time, (40 hours/week), full year (260 days/year) position. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.

This position is grant-funded and is funded on a yearly basis. Hours are flexible and subject to change after appointment dependent upon grant status.

Under the direction of Rising Scholars-Juvenile Justice Director, the 1840 Junior Management Assistant is responsible for supporting, maintaining, and overseeing the daily operations of the Rising Scholars Programs, which includes, but is not limited to, coordinating all resources and program elements. Rising Scholars provides academic and counseling support to both youth and adults currently housed in the San Francisco Youth Justice Center and in San Francisco County Jails and to formerly incarcerated students navigating reentry into the San Francisco community and onto campus. Essential functions are assisting with managing/coordinating the daily operations of the program, budgeting, evaluating, and implementing policies and procedures, serving as lead and a resource for the Rising Scholars and Juvenile Justice Program.

The Junior Management Assistant facilitates the enrollment of formerly and currently incarcerated students into the program, assesses students' eligibility for services, assists in evaluating the basic and academic needs for qualifications into the program, referral to tutorial needs, and familiarizes them with any CCSF services such as EOPS/NextUp, SparkPoint, HARTS, Financial Aid, Admissions & Records and external partners (including but not limited to the San Francisco's Juvenile and Adult Probation Departments, San Francisco State University, and the SF Public Defender's Office) in coordinating the unique needs of our Rising Scholars students and achieving the goals of the Rising Scholars and Juvenile Justice Program.

Job Duties

Please note the duties specified below are representative of the range of duties assigned to the 1840 Junior Management Assistant job class code and not intended to be an inclusive list.

Essential Functions:

* Assists in the preparation of fiscal reports (e.g. monitoring expenditures, maintaining budget, reconciling accounts, financial analysis, gathering information, preparing reports, etc.) for the purpose of ensuring compliance with college and departmental policies, rules and regulations.

* Coordinates and manages office calendar at some sites (e.g. meetings, appointments, etc.) for the purpose of scheduling and organizing staff daily activities and responsibilities.

* Maintains a variety of manual and electronic files and/or records (e.g. statistical data, program reports, etc.) for the purpose of ensuring the availability of documentation.

* Manages office and coordinates clerical & technical support activities by assigning and evaluating a variety of clerical/administrative functions, such as, data processing, inventory control, distributing or reproducing reports, performing personnel, purchasing & billing functions, invoices, statements, coordinating building security and maintenance, and facilities management for the purpose of ensuring efficient and effective department operations.

* Manages academic or student support and coordinates clerical & technical support activities (e.g. data processing, inventory control, distributing and/or reproducing reports, purchasing, billing, invoicing, coordinating building security, maintenance and facilities management, etc.) for the purpose of providing or receiving information, supporting the needs of the department, and ensuring completion of assignments within established policies and guidelines.

* Participates in meetings, workshops, trainings, and seminars for the purpose of conveying and/or gathering information required to perform functions.

* Performs management functions (e.g. operations, budget, planning, coordinating, supervising, and/or evaluating activities of assigned staff, etc.) for the purpose of ensuring the accomplishment of department goals.

* Processes payroll for student workers, classified employees, and faculty for the purpose of complying with departmental regulations, procedures and policies in a timely manner.

* Responds to inquiries from a variety of sources (e.g. administrators, department chairs, faculty, students, the public, etc.) for the purpose of providing information and/or providing guidance.

* Supervises staff and the daily operations of classified employees and student workers (e.g. delegating and reviewing work assignments, coordinating duties, assisting with performance evaluations, etc.) for the purpose of ensuring skills and abilities align with program needs and procedures, policies and regulations are followed.

* Trains faculty, classified employees and students in the use of the department systems for the purpose of ensuring appropriate use of system and policies and regulatory guidelines that are utilized in accomplishing assigned functions.

* Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department.

Minimum Qualifications

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Possession of a baccalaureate degree from an accredited college or university.

Substitution:

Qualifying experience performing professional-level administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis. One (1) year (2000 hours) of qualifying experience will be considered equivalent to thirty (30) semester units or forty-five (45) quarter units.

Desirable Qualifications

Desirable Qualifications:

* Bilingual (fluent in English and Spanish).

* Minimum of one year of experience working with transition-age youth and/or adults who are currently and formerly incarcerated and/or are experiencing substance use disorders, mental illness, homelessness, or related challenges.

* Experience working with individuals or groups impacted by the criminal justice system, violence, poverty, racism and or mental/illness.

* Interest in engaging and connecting with a diverse, high-need community of adults and young adults.

* Desire and ability to work from a strength-based, client-centered model with an emphasis on enacting harm reduction practices and on providing non-judgmental encouragement to clients

* Ability to work cooperatively on a multi-disciplinary team, and to work with clients from different ethnic and cultural backgrounds.

* Proficient in Outlook, Microsoft Office and Google Drive. Ability to utilize current and emerging technology to enhance programs and services and administer website updates and other programmatic requirements as needed.

* Excellent oral and written skills.

* Ability to effectively organize and present information in group settings.

* Ability to work effectively both independently and collaboratively.

* Verifiable clean driving record. (May be required to visit or attend meetings at correctional facilities located in the Bay Area 2-6 times per year.)

* Valid California Driver's License, insurance, and ability to travel as required to perform duties. Community outreach and visits to county and juvenile hall facilities may be required.

* Experience conducting community outreach and engagement activities.

Benefits

1. Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full year (260 days/year) work schedules are granted, as paid days off, the days between Christmas and New Year's Day, as well as an additional five (5) paid days off during spring break. Eligible school- term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year's Day shall be granted three (3) paid days off to be scheduled by mutual agreements between the employee and supervisor. Eligible school- term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

2. New employees hired on or after October 1, 2013, will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Application Procedure

To be considered for this position, the following materials must be submitted by the filing deadline. Applications filed without the required documents will be rejected. NOTE: THE EMPLOYMENT HISTORY PORTION OF APPLICATION MUST BE COMPLETED.

1.Completion of online application (start by clicking on "Apply for this job" button at the top of this page); AND

2. A letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above; AND

3. A current resume summarizing educational background and related work experience; AND

4. Educational Verification as stated below.

Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) ###-#### for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver request will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.

ADA Statement

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Human Resources Department at ...@ccsf.edu to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

Selection Procedure/Conditions of Employment

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants' qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed to advance through all the steps in the selection process.

EEO Statement

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Human Resources Department at ...@ccsf.edu.

Posting Detail Information

Posting Number CS00351P Job Open Date 10/21/2025 Application Review Date Job Close Date 11/04/2025 Open Until Filled No Contact

Andrew King

Contact Phone/Extension 415-###-#### Contact Email ...@ccsf.edu Special Instructions to Applicant

Employees who are current, Permanent-Exempt, full-time, full-year in Class 1840 Jr Management Assistant with City College of San Francisco qualifies to be considered as an internal transfer candidate. Internal Transfer applicants must submit an application according to the application procedure identified above, AND indicate on the letter of interest that they are applying as an internal transfer candidate.

Supplemental Questions