Job Details

Overview

Executive Assistant - San Francisco Bay Area, CA

We are looking for an experienced, resourceful, and people first Executive Assistant to join our team in San Francisco. This is not your average EA role. Our work is in the fast paced world of technology and advanced manufacturing, and we want someone who thrives in dynamic environments, enjoys being the go to problem solver, and can balance professional responsibilities with a personal touch.

What You Will Do

• Provide high level support to executives, helping them stay organized, on time, and focused on priorities
• Manage complex calendars using iCal and Google Calendar, coordinate meetings, and handle scheduling across multiple time zones
• Plan and book detailed travel itineraries including flights, hotels, ground transportation, and everything in between
• Support with event planning from technical team offsites and client visits to industry meetings and larger company gatherings, with a track record of making them memorable and seamless
• Assist in creating and refining client proposals, presentations, and visuals using tools such as Google Workspace and Canva
• Use collaboration tools such as Google Workspace, Slack, and other general project management systems to keep the team connected and on track
• Handle a mix of professional and personal assistant tasks including errands, reservations, or coordinating with household vendors
• Support evening or weekend needs when the calendar requires it while maintaining flexibility and balance in return

What We Are Looking For

• Five or more years of EA or administrative experience supporting executives in fast moving industries
• Bachelor's degree or equivalent professional experience
• Strong background in travel planning, meeting coordination, and event management with clear examples of your work
• Confidence with tools such as iCal, Google Workspace, Slack, and Canva
• Exceptional communication skills with the ability to maintain a professional and polished tone in the right situations and a friendly, approachable tone in day to day interactions
• Comfort with drafting and refining written materials including proposals and client facing documents
• Ability to juggle multiple priorities with grace and keep everything moving smoothly
• Local to the San Francisco Bay Area with a willingness to drive when needed
• Flexible, proactive, and comfortable wearing many hats, shifting between detailed scheduling and unexpected tasks with ease

Why Join Us

You will be part of a small but growing team working at the intersection of technology, engineering, and advanced manufacturing. We believe our culture is built by people who care about doing great work while supporting each other. As an EA here, you will not just be keeping calendars. You will be a true partner in making big things possible in a company that is building the future.

How To Apply

Please email ...@lighthouseinsight.com to express your interest. Include a resume, a brief note about why this role fits you, and one example that highlights your travel or event planning experience.