Job Details

Overview

A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.

About the Job:

• Monitor, and prioritize the CEO's emails and draft responses


• Maintain the busy calendar and add appointment to calendar based on incoming emails


• Manage contacts


• Liaise with bookkeeper, accountant and banking to keep accounting current


• Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements


• Take notes on zoom meetings and conference calls when needed


• Manage deal flow in Compass.com, car.org and other real estate platforms


• Make appts for the principal and obtain medical records when needed


• Research


• Be the point of contact for marketing initiatives


• Handle confidential and sensitive information with discretion


• Screen incoming phone calls delivering detailed, timely messages


• Schedule meetings


• Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions


• Complex travel arrangements including flights, cars, hotels, and other reservations


• Make suggestions to improve processes


• Process expense reports


• Assist with personal scheduling and appointments.


• Ad hoc projects as needed


• Limited off-hour availability via text

About You:

• Minimum of 4 years of experience in a related support position


• BA/BS from a college or university


• Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail


• Adept with Apple/Mac


• Familiarity with Canva and DocuSign a plus


• Able to work quickly and autonomously


• Dynamic and proactive comfortable in a fast-paced environment


• Polished, professional demeanor


• Proactive go-getter; no task is too big or too small


• Outstanding communication skills

Salary, will reimburse for individual health plan

Hours: 9-5 or 10-6