Job Details

We are seeking a polished, resourceful, and proactive Executive Assistant to support a lean and high-performing investment team at a leading private equity firm in San Francisco. This role offers the opportunity to work closely with experienced investors in a fast-paced, entrepreneurial environment. The ideal candidate is a self-starter who thrives in a dynamic setting and takes pride in delivering high-quality work with precision and professionalism.

Please note, many of our clients are open to paying or waiting for annual bonuses.

Executive & Team Support

• Provide high-touch administrative support to a small team of investment professionals
• Manage complex calendars, schedule meetings across time zones, and prioritize competing commitments
• Coordinate domestic and international travel itineraries, including flights, accommodations, and logistics
• Prepare internal documents, meeting materials, and briefing packets
• Process expenses and maintain meticulous records in accordance with firm policies

Operations & Project Coordination

• Support investor presentations, pipeline tracking, and diligence coordination
• Assist with document management, data entry, and CRM updates
• Liaise with external partners, portfolio companies, and internal stakeholders on behalf of the team
• Maintain high-quality standards in communication, formatting, and organization
• Assist with office operations and team initiatives as needed

Firm & Culture Support

• Help plan internal team offsites, partner meetings, and investor sessions
• Support recruiting coordination and onboarding logistics for new hires
• Uphold firm values of integrity, collaboration, and excellence
• Serve as a culture carrier, fostering a positive and professional team environment

Qualifications

• 1–5 years of professional experience, ideally supporting senior executives or investment professionals
• Prior experience in private equity, venture capital, investment banking, or financial services strongly preferred
• Bachelor's degree preferred
• Exceptional organizational and time management skills with superior attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and comfort with CRM or deal-tracking systems
• Ability to anticipate needs and operate with judgment, discretion, and confidentiality

What We Offer

• $90,000 – $110,000 salary
• Comprehensive benefits package
• Exposure to private equity deal flow and investment operations
• Opportunity to grow alongside a collaborative and ambitious team
• Hybrid work environment in San Francisco