Job Details

Salary : $4,261.99 - $5,180.95 Monthly
Location : CA 92626, CA
Job Type: Full-Time
Job Number: 38-26
Department: Nutrition Services
Opening Date: 10/20/2025
Closing Date: 11/10/2025 12:00 PM Pacific

The Vacancy, Basic Function, Minimum Qualifications

THE VACANCY:
This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There is currently one vacancy in the *Nutrition Services Department located at the Education Center (8 hours per day, 5 days per week, 10 months per year).

NOTE: The ability to speak Spanish* is required for this location. A bilingual proficiency exam is part of the examination process when there is a vacancy with that required skill. A 2.5% bilingual stipend would be added to the base pay at time of hire.

Please apply online at

BASIC FUNCTION:
Under the direction of an assigned supervisor, perform a variety of clerical support duties for an assigned department or program according to several specific routines and broadly defined policies and procedures.

DISTINGUISHING CHARACTERISTICS:
The Office Assistant I classification is the entry-level class in the Office Assistant series. Incumbents in this classification are assigned routine and repetitive clerical duties and generally work under close supervision. Duties can usually be performed with brief instructions and require minimal previous clerical experience.

The Office Assistant II classification performs a variety of clerical support duties involving independent judgment in the interpretation and application of broadly defined policies and procedures.

The Office Assistant III classification performs a variety of complex and diverse clerical duties involving independent judgment and action within an assigned office or a specific office functional area requiring in-depth knowledge of the function served. Incumbents may serve as sole clerical support to a program or activity or serve in a lead capacity for other office clerical personnel.

MINIMUM QUALIFICATIONS:EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and two years clerical experience.
Examination Procedures And Information
THE EXAMINATION:
Exam Weight
Supplemental Questions: Qualifying
Performance Examination:5-minute typing at 40 net wpm and Computer Skills Test: Qualifying
Written Examination: 50%
Qualifications Appraisal Interview: 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.

Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.

The performance examination is tentatively scheduled for the week of November 17th and is qualifying to be invited to the written examination. The written examination is tentatively scheduled for the week of December 1st. All who are successful with the performance and written examination will be invited to the qualification appraisal interview (oral exam) which is tentatively scheduled for the week of December 15th. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.

Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add the domains @nmusd.us and @governmentjobs.com to your safe senders list.

Job Responsibilities

REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Prepare and type letters, memoranda, bulletins, reports, schedules, lists, handbooks, questionnaires, requisitions or other materials from straight copy, rough draft or verbal instructions.

Compile information and prepare and maintain a variety of records and reports related to assigned programs and activities; review and verify accuracy and completeness of various documents; establish and maintain filing systems; verify and process forms and applications as needed.

Type letters, lists, memoranda, bulletins, reports, requisitions, flyers, forms or other materials from detailed or rough copy; compose routine correspondence; proof documents for accuracy, completeness and conformance to established procedures.

Serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate.

Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to personnel, students, parents and the general public related to office, department or program activities, policies and procedures.

Input data into an assigned computer system; maintain automated records; generate computerized lists and reports as requested; review input and output data for accuracy.

Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.

Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.

Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.

Monitor inventory levels of office supplies; order, receive and maintain inventory of office supplies.

Schedule and arrange appointments, conferences and meetings as directed; maintain calendars; make travel arrangements as assigned.

Process purchase orders and invoices as assigned; monitor office or program expenditures; maintain auditable records.

Develop and maintain a variety of files and records.

Substitute for or relieve other office personnel; arrange for repairs or service; receive, count and issue monies; train and assign work to other clerical workers and student aides; schedule and/or coordinate meetings, conferences, travel and appointments.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Modern office practices, procedures and equipment.
Policies and objectives of assigned programs and activities.
Record-keeping and report preparation techniques.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Basic math.
ABILITY TO:

Type and input data at an acceptable rate of speed.
Maintain accurate records and prepare reports.
Learn to operate a computer and new software applications.
Establish and maintain cooperative and effective working relationships with others.
Work confidentially with discretion.
Make arithmetic calculations quickly and accurately.
Operate a wide variety of office equipment.
Meet schedules and time lines.
Plan and organize work.
Communicate effectively both orally and in writing.

WORKING CONDITIONS:ENVIRONMENT:
Office or school environment.
Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer and standard office equipment.
Hearing and speaking to exchange information on the telephone or in person.
Sitting or standing for extended periods of time.
Seeing to read a variety of materials.
Reaching overhead above the shoulders.

Ewing Consulting, Inc. August 2016
VACATION - HOLIDAYS - ILLNESS

Employees accumulate twelve (12) days of vacation during the first year of employment, increasing up to twenty-two (22) days beginning the 18th year of service, prorated for part-time, 9, 10, and 11 month assignments. The number of paid holidays per year varies from twelve (12) to fourteen (14) days depending on the work calendar. Employees accumulate twelve (12) days of paid sick leave per year, with unlimited accumulation, prorated for part-time, 9, 10, and 11 month employees.

RETIREMENT

All employees who are in the classified service and work four (4) hours per day or more are members of the Public Employees' Retirement System (CalPERS) and Federal Social Security. If an employee in the classified service works less than four (4) hours per day they are members of an Alternate Retirement System (PARS) and do not contribute to Social Security. Approximately 7% is deducted from your paycheck for PERS retirement.

HEALTH & WELFARE

The District offers a comprehensive health benefits program for employees who work twenty (20) hours or more per week. This includes medical, vision, dental insurance plans and life insurance for employees. For full-time employees the District pays the employee's health, vision, dental, and life insurance premiums with an employee contribution required for some plans. For part-time employees plans are available on a prorated basis. Dependent coverage is available.
PROFESSIONAL GROWTH

The District encourages employees to pursue professional growth. Professional growth points shall be earned by employee participation while in non-paid status in activities which are employment related. Professional growth points are awarded annually and accumulate at $20 per approved Professional Growth Point and/or tuition and textbook reimbursement up to $500 is also available - limited to one per year.
01

Information I provide to the following supplemental questions will be reviewed as part of the application process. Questions that are not fully and completely answered will be considered grounds for disqualification from the examination process. Stating "see resume" in lieu of a complete response to these questions is not acceptable. Select "Yes" to indicate that you have read and understand these instructions.

• Yes

02

Do you have a high school diploma or equivalent?

• Yes
• No

03

How many years of verifiable job related clerical experience do you have?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 year
• 5 years or more

04

How many years of verifiable job related clerical experience do you have involving public contact?

• None
• Less than 1 year
• 1 -2 years
• 2-3 years
• 3-4 years
• 5 years or more

05

Check the box that most closely matches your speed in typing or keyboarding.

• Less than 35 wpm
• 35-39 wpm
• 40-44 wpm
• 45-49 wpm
• 50-54 wpm
• 55 wpm or higher

06

Do you have the ability to perform oral and written translations to/from English and Spanish? NOTE: The current vacancy requires this ability.

• Yes
• No

07

How many years of verifiable job related work experience do you have performing oral and written translations to/from English and Spanish. NOTE: The current vacancy requires this ability.

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 5 years or more

08

Check the box that indicates your level of proficiency with Microsoft Office software (Word, Excel, Outlook, PowerPoint).

• None. I have no experience in working with Microsoft Office software products.
• Beginner. Perform daily word processing tasks in Word, enter correct data, create a database, format cells, rows and columns in Excel; create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; create a new email message, checking email in Outlook.
• Intermediate. Basic formatting and create a variety of templates, mail merges in Word; create, modify and format charts, use graphic objects to enhance worksheets and charts in Excel; add special effects to presentation (design and animation) in PowerPoint; reply, forward, print and delete email messages in Outlook.
• Advanced. Manage table data, sort and filter merges in Word; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, add, edit, move and delete appointments on your calendar in Outlook.
• Expert. Produce table of contents, footnotes, endnotes, bookmarks in Word; use advance formula functions, manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; manage multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.Expert. Produce table of contents, footnotes, endnotes, bookmarks in Word; use advance formula functions, manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; manage multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

09

According to the job announcement, check the box that most closely matches your level of proficiency to perform the minimum qualifications listed: Troubleshoot and resolve problems with scanning and indexing documents.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations.
• Proficient in applying this knowledge in work-related situations.

10

Review files, records and other material to find information to respond to requests.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations.
• Proficient in applying this knowledge in work-related situations.

11

Organize and maintain numerical and/or alphabetical filing systems.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations.
• Proficient in applying this knowledge in work-related situations.

12

Establish priorities for carrying out multiple tasks in order to meet deadlines.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations.
• Proficient in applying this knowledge in work-related situations.

13

Establish cooperative working relationships with co-workers, visitors, and others contacted in the course of work.

• No ability to apply this knowledge in work-related situations.
• Limited ability to apply this knowledge in work-related situations.
• Proficient in applying this knowledge in work-related situations.

14

Briefly describe a time when you provided excellent customer service to solve a difficult situation. What steps did you take and what was the outcome?
15

Describe a work related instance where you were challenged with maintaining confidential information. Why was it challenging and what steps did you take to resolve the issue?
Required Question