Job Details

Human Resources Assistant

A nonprofit organization dedicated to animal welfare and the protection of animals in the Peninsula area of the San Francisco Bay Area in California offers various services and programs focused on animal care, adoption, education, and advocacy.

Essential Duties and Responsibilities

Recruitment:

• Post and maintain all open positions on job boards.
• Review all applicant resumes and phone screen qualified candidates.
• Respond to all job inquiries on our website, emails, and phone calls.
• Introduce qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process.
• Maintain detailed recruitment status reports in the applicant tracking system.
• Organize and maintain recruitment notes from hiring managers.
• Assist with the review, and updates of the organizations job descriptions and job postings.
• Other recruiting related functions may be assigned.

New Hire Process and Onboarding:

• Prepare new hire packets and onboarding materials.
• Call references and run background checks.
• Coordinate and facilitate onboarding meetings.
• Schedules and facilitates new employee check-ins (90 and 180-day reviews)
• Alert HR Director of any trends or immediate concerns.
• Conduct exit interviews for terminating employees.

Safety:

• Assist with annual IIPP updates.

Additional Responsibilities:

• Prepare termination packets and COBRA documents for exiting employees.
• Assist with employee relation events, activities, reward and recognition programs.
• Assist with the employee data maintenance of the ADP HRIS.
• Maintain employee files electronically via Dropbox.
• Perform other general administrative duties as assigned.
• Encourage and promote a positive public image of the organization.

Qualifications

• Bachelor's Degree (BA) or Associate's Degree (AA); At least 1-2 years' recruiting experience and/or training.
• Upon hire, must pass background check.
• Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment.
• Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public.
• Ability to handle confidential information and records with the utmost of discretion.
• Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills.
• Strong attention to detail.
• Must be able to reliably commute regularly to San Mateo and Burlingame locations and occasionally to San Jose and Saratoga.