Job Details

Job Summary

Temporary Employment (duration ≈ six months). Includes optional medical coverage, holiday pay, sick leave accrual and vacation pay. Works on‑site 2× per week on Parnassus campus; remote 3× per week. Administers defined operational programs and activities in finance, facilities, payroll, space planning, student services, human resources, communications, information technology or safety.

Program Administration

• Administer assigned operational activities within the Fellowship Programs.
• Assist Fellowship Program Administrators with maintaining program files and data, including didactic recordings, individual learner files, and program accreditation documentation.
• Utilize fellowship systems (e.g., ERAS, MedHub, AMION) to provide support to fellows and program directors.

CME Compliance

• Coordinate CME course compliance tasks, including distributing and maintaining financial disclosure forms and tracking attendance for CME credit.

Financial and Payroll Processing

• Process fellows' moonlighting payments.
• Manage fellows' reimbursements for travel, meetings, and entertainment.
• Monitor MyExpense to ensure reimbursement requests are processed promptly.
• Process BearBuy orders and serve as point of contact for event vendors.
• Manage vendor payments in BearBuy.
• Oversee supply orders for the Fellows Office.

Event Planning and Support

• Coordinate fellowship program events for Pulmonary Critical Care Medicine, Interventional Pulmonology, and Allergy Immunology.
• Provide meeting and event support, including:
  • Setup and support of Monday Tri‑Hospital Conferences.
  • Room booking using Outlook, 25Live, and EMS.
  • Setup and support of in‑person faculty meetings.
  • Submission of Facilities work orders for event setup (tables, chairs, disposal bins, etc.).

Required Qualifications

• Bachelor's degree in a related field and/or equivalent experience and training.
• Minimum of one (1) year of related administrative or operational experience.
• Ability to exercise sound judgment in responding to issues and concerns.
• Strong communication and interpersonal skills to interact effectively with staff at all levels, both verbally and in writing.
• Excellent organizational skills and ability to manage multiple priorities under tight deadlines.
• Working knowledge of organization‑specific and standard computer applications.
• Proficiency with Microsoft Word and Excel.
• Ability to use discretion and maintain confidentiality.
• Strong attention to detail with proven follow‑through and focus on execution.
• Flexibility to orient and work at all UCSF Medical Center locations.

Preferred Qualifications

• Knowledge of BearBuy, MyExpense, MyReports Systems.
• Administrative experience in the UC System.
• Previous experience with program coordination, project management, operations, and event planning.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate‑level education in the life sciences and health professions, and excellence in patient care.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence (PRIDE values). UCSF is committed to equity, building a broadly diverse community, nurturing a welcoming culture, and engaging diverse ideas.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Contact

To apply, visit the UCSF Careers portal and search for “Temporary Employment – Administrator” (Job Code 004263). If you have questions, contact the UCSF Human Resources Office at ...@ucsf.edu.