Job Details

People Operations Coordinator (Contractor)

Who Are We?

Postman is the world's leading API platform, used by more than 40 million developers and 500,000 organizations, including 98% of the Fortune 500. Postman is helping developers and professionals across the globe build the API‑first world by simplifying each step of the API lifecycle and streamlining collaboration—enabling users to create better APIs, faster.

The company is headquartered in San Francisco and has offices in Boston, New York, and Bangalore – where Postman was founded. Postman is privately held, with funding from Battery Ventures, BOND, Coatue, CRV, Insight Partners, and Nexus Venture Partners. Learn more at postman.com or connect with Postman on X via @getpostman.

We are seeking a highly organized and proactive People Operations Coordinator to support our team during a period of rapid growth and system transitions. This is a contract to permanent role. This role will play a critical part in ensuring data integrity, streamlining onboarding processes, maintaining employee documentation, and supporting day‑to‑day People Operations tasks and projects.

The ideal candidate is detail‑oriented, responsive, and comfortable working in a dynamic, fast‑paced environment. This is a hybrid role based out of our Cupertino office. However, you must have the willingness to travel to our other Bay Area offices in San Francisco and Berkeley as needed and participate in meetings across various time zones.

Key Responsibilities

HR Systems & Data Management

• Support data migration and cleanup efforts from Rippling to Workday in preparation for system launch.
• Collaborate with the People team to ensure accurate and timely data entry and maintenance.
• Help with projects such as:
  
  • Employee document download and archiving
  • Data review and reconciliation
  • Additional ad hoc data cleanup initiatives

Employee Documentation & Compliance

• Assist in managing employee files: create new files and upload key documents (resumes, offer letters, PIIAs, job descriptions).
• Support remote I‑9 completion and verification process.
• Review background checks (criminal, employment, education, discrepancies, etc.).
• Draft and send People Action Notice letters (e.g., changes in role, manager, title, department, or location).
• Assist with benefits questions from employees

Operational Support

• Manage and respond to Jira tickets, ensuring timely follow‑up and escalation where needed.
• Monitor and respond to inquiries in the People Ops Slack channel.
• Track and send reminders for required compliance trainings (e.g., Navex).
• Run and manage the bi‑weekly onboarding report to support training compliance.
• Provide backup coverage during team member PTO or absences.
• Assist with new hire onboarding processes, including:
  
  • New Hire Orientation
  • Sales Bootcamp (Flight School)
  • Training reminders and scheduling

General Project & Administrative Support

• Provide support on various People Operations projects and initiatives as needed.

Qualifications

• 1‑3 years prior experience in People/HR Operations or a related administrative role preferred.
• Familiarity with HR systems such as Rippling and Workday is a strong plus.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Comfortable working both independently and collaboratively

The reasonably estimated base salary for this role ranges from $30.00/hr to $40.00/hr, plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience.This is a contract role, and exempt from any benefits including medical, wellness, and stipends.

What Else?

In addition to Postman's pay‑on‑performance philosophy, and a flexible schedule working with a fun, collaborative team, Postman offers a comprehensive set of benefits, including full medical coverage, flexible PTO, wellness reimbursement, and a monthly lunch stipend. Along with that, our wellness programs will help you stay in the best of your physical and mental health. Our frequent and fascinating team‑building events will keep you connected, while our donation‑matching program can support the causes you care about. We're building a long‑term company with an inclusive culture where everyone can be the best version of themselves.

At Postman, we embrace a hybrid work model. For all roles based out of San Francisco Bay Area, Boston, Bangalore, Hyderabad, and New York, employees are expected to come into the office 3‑days a week. We were thoughtful in our approach which is based on balancing flexibility and collaboration and grounded in feedback from our workforce, leadership team, and peers. The benefits of our hybrid office model will be shared knowledge, brainstorming sessions, communication, and building trust in‑person that cannot be replicated via zoom.

Our Values

At Postman, we create with the same curiosity that we see in our users. We value transparency and honest communication about not only successes, but also failures. In our work, we focus on specific goals that add up to a larger vision. Our inclusive work culture ensures that everyone is valued equally as important pieces of our final product. We are dedicated to delivering the best products we can.

Equal opportunity

Postman is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Postman does not accept unsolicited headhunter and agency resumes. Postman will not pay fees to any third‑party agency or company that does not have a signed agreement with Postman.

Voluntary Self‑Identification

For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Voluntary Self‑Identification of Disability

Form CC‑305

Page 1 of 1 OMB Control Number 1250‑0005 Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress toward this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS)
• Neurodivergence, for example, attention‑deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Public burden statement: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.