Job Details

Salary : $126,664.00 - $189,996.00 Annually
Location : San Carlos, CA
Job Type: Full-Time
Job Number: 2024-00097
Division: Rail
Department: Rail Division
Opening Date: 10/06/2025
Closing Date: 11/6/2025 11:59 PM Pacific

General

The Senior Project Manager reports to the Deputy Director, Capital Program Delivery, and is responsible for developing, managing, and administering assigned rail projects from design through construction phase for the Peninsula Corridor Joint Powers Board (Caltrain). The position also may have supervisory responsibility to manage Project Managers
Essential Functions & Duties

EXAMPLES OF ESSENTIAL FUNCTIONS:

• Manage the scope, schedule, and budget of Caltrain capital systems projects.
• Responsible for the project lifecycle from design, procurement, construction, integration, commissioning, and closeout. Will be supporting roles and be consulted for during planning phase of the project.
• Develop and maintain the project execution plan for assigned projects which will be part of the PMP during planning phase and updated during each phase of the project.
• Work closely with the assigned project engineer to ensure that all deliverables are compliant with Caltrain standards.
• Acts as liaison with internal and external stakeholders for assigned projects.
• Provide oversight and directives for Consultants, Resident Engineer, and Construction Management Staff throughout the project.
• Manage assigned projects and support Senior Project Managers and Program Managers as needed.
• Support and embrace the Asset Management process in the organization.
• Manage coordination and communications with all involved parties, including internal and external stakeholders, other agency departments, senior management, consultants, and contractors.
• Collaborate with key stakeholders and build consensus.
• Investigate, negotiate, and resolve project issues. Identify the root cause of problems and present appropriate solutions.

EXAMPLE OF DUTIES:

• Represent assigned Caltrain projects at meetings, including monthly internal project reviews.
• Perform the following project management duties; develop and maintain project Management plan which includes the scope of work, project staffing plan with clear roles and responsibilities and process workflow of the tasks within the project team and with stakeholders, such as invoice approval workflow, design review workflow, etc. Work with Project Engineer and CM to prepare and review cost estimates; monitor and produce status reports, schedules, and budgets; monitor work in progress; approve, negotiate, and execute, funding agreements and consultant contracts, authorize contract payments per contract.
• Create Work Plan (Methodology and Implementation) for different procurements. Typical types of procurements required for JPB projects include Professional Services (Work Directives), Contract Operator Support, Material Procurement, and Construction Procurement.
• Create Work Break Down structure and resource load project schedule.
• Create and maintain project risk registry.
• Manage Consultant Design team.
• Prepare project reports and presentations for Management, the Board of Directors, and other stakeholders on assigned projects.
• Negotiate and resolve project issues.
• Work closely with the assigned project engineer to ensure all deliverables are compliant with Caltrain standards.
• Work collaboratively with key stakeholders to represent Caltrain for assigned projects.
• Perform all job duties and responsibilities safely to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor's degree in civil engineering, or related field.
• Five (5) years full-time experience in project management of construction projects such as Grade separation, road/highway construction, rail yard/facility construction,
• Certified Project Manager

PREFERRED QUALIFICATIONS

• A California Professional Engineer (PE) license is preferred.
• Experience in Rail Transportation or Construction Management.
• Possess strong written and verbal communication and presentation skills.
• Possess a California driver's license with a safe driving record.
• Prefer to have experience from start to end of the project cycle.

Different procurement methods experience, such as Design Build, Progress Design Build, CMGC and Design Bid Build.
Additional Information

• To apply, please visit the Complete an online employment application and supplemental questionnaire by the listed closing date. A resume will not be accepted in lieu of the application and supplemental questionnaire (If required). Incomplete application will not be considered.
• The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for accommodation, please contact the Human Resources Department on (650) ###-####.
• Caltrain celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.

The selection process may include a panel interview, written and skills test assessments, or supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process.
How to Apply

• Complete an online employment application by 11:59 p.m. of the listed closing date. Resumes and cover letters will not be accepted in lieu of fully completed applications. It is the applicant's responsibility to ensure that applications are completed with all relevant information (experience, education, certifications, licenses, references and/or other information).
• The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department.
• We celebrate diversity and are committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.

Below is a summary of the comprehensive benefits provided to District full-time employees:

Health and Welfare Benefits:

• Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program. The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
  
• Free Dental and Vision Benefits provided - Employer Covers Premiums
  
• Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.

• Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.

Retirement Medical Benefits:

• Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
  
• Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.

Holidays and Paid Time Off:

• Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours). As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
  
• Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
  
• Floating Holidays - District employees can earn up to five (5) floating holidays.

Financial Planning Benefits:

• Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.

• CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
  
• Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
  
• Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
  
• Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.

Growth and Education Benefits:

• Professional Development - Access to LinkedIn Learning and San Mateo County's professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
  
• Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.

Other Amazing Benefits:

• Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
  
• Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
  
• Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.

For union employees, all of the above benefits are subject to the employee's Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.