Job Details

Overview

PGIM - Executive Assistant (San Francisco, CA) is a Global Asset Management role within Prudential. The position supports multiple senior-level executives on the West Coast, based in San Francisco and remotely. The role requires extraordinary judgment and the ability to manage multiple priorities efficiently within a centralized administrative team.

What you will do and how you will contribute:

What you will do

• Provide exceptional administrative support to multiple senior-level executives in a dynamic, high-performing environment.
• Manage complex, multi-leg global travel arrangements, including logistics for high-profile business trips and roadshows.
• Coordinate and execute frequent in-office and offsite events, overseeing all logistics, vendor management, and on-the-ground coordination.
• Facilitate notary processing and obtain signatures for critical business documents, ensuring compliance and timely completion.
• Support business process needs, including the preparation and management of agreements, reports, agendas, presentations, etc. using MS Office and other business software as needed.
• Manage calendars for team members, coordinate constantly changing schedules, and ensure all meetings—both in-person and virtual—are set up with the necessary documentation, logistics, and technology support.
• Build and maintain strong, professional relationships with internal and external contacts, handling sensitive correspondence, phone, and email communications with discretion and care.
• Prepare, review, and submit expense reports and related requests, ensuring accuracy and compliance with company policies; provide guidance to executives to help them meet all expense and compliance requirements.
• Assist with office management responsibilities. Work collaboratively with other onsite administrative professionals to maintain a productive and welcoming workspace.
• Open and distribute mail, including confidential, high-priority, and follow-up items; prepare outgoing mail and correspondence, including overnight packages.
• Collaborate closely with other administrative professionals, fostering a supportive and high-performing team environment.
• Support and coordinate onboarding and orientation for new hires, serving as a liaison between executives, new employees, and internal teams; adapt to evolving requirements across business groups to ensure a smooth, organized, and welcoming experience.
• Confidently set up, manage, and troubleshoot video conferencing and virtual meeting technology; proactively resolve issues to ensure meetings run smoothly.
• Maintain trade association memberships and subscriptions.
• Maintain and foster relationships with borrowers, intermediaries, investors, and the originations teams.
• Adhere to loan documents and any other governing documents when performing all responsibilities.

What you will bring

• 5+ years of administrative or executive assistant experience in a fast-paced global organization; bachelor's degree or equivalent experience.
• Proven experience managing complex international travel and event logistics.
• Mastery of Microsoft 365 (Word, Excel, PowerPoint, Outlook) and eagerness to learn and leverage new tools, including co-pilot and AI-driven solutions.
• Strong interpersonal, written, and verbal communication skills; ability to build relationships at all levels.
• Exceptional organizational skills and the ability to manage competing priorities under tight deadlines.
• Collaborative spirit with solid partnering skills; able to work independently and as part of a team.
• Flexibility to work overtime as needed and travel occasionally.

What will set you apart

• Eagerness to build a career in administration and contribute to a culture of innovation, inclusion, and continuous improvement.
• High level of accuracy and attention to detail in document processing, notary work, and business record management.
• High degree of professionalism, discretion, and integrity in handling confidential information.
• Flexibility to work overtime as needed and travel occasionally.
• Strong initiative, self-motivation, and a proactive approach to anticipating needs and solving problems.
• We know not everyone will meet 100% of the requirements, however we encourage you to apply if you think your skills are a good fit for this role.

Salary and benefits

The salary range for this role is from $70,000 to $90,000. Note: Pricing may vary within this range based on location, candidate experience, and skills.

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, PTO, and leave of absences (parental, military, etc.).
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness programs including up to $1,600 per year for reimbursement of personal wellbeing items.
• Work/Life resources and education benefits to support career development.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices after one year of service.

Eligibility to participate in a discretionary annual incentive program is subject to program rules; awards, if any, depend on factors including individual and organizational performance.

Prudential Financial, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.

If you need an accommodation to complete the application process, please email ...@prudential.com. If you are experiencing a technical issue with your application or an assessment, please email ...@prudential.com to request assistance.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative