Job Details

Donor Relations & Operations Coordinator

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Do you enjoy keeping things organized, accurate, and running smoothly? Are you detail-oriented and eager to support a mission-driven team? If so, this position is a great opportunity to help strengthen the systems that make fundraising possible.

As the Donor Relations & Operations Coordinator, you'll provide essential day-to-day support to the Development team, helping ensure donor records, reporting, and acknowledgments are accurate and timely. Your work will help our fundraisers focus on building relationships and raising resources that change lives for children and adults with intellectual and developmental disabilities.

• Part-time role with flexibility in scheduling - 20 hours per week within normal business hours. Some flexibility may be needed for evening/weekend hours during large events.
• This is a short term opportunity - with potential to become permanent (starting with 6 months).
• Remote role within CA - prefer proximity to Walnut Creek, CA.

• Gift & Donor Support: Assist with gift entry, acknowledgments, donor outreach and maintaining accurate donor records in our CRM.
• Database & Reporting: Run queries and reports to provide staff with timely information for stewardship and tracking.
• Grant & Sponsorship Support: Help track deadlines, organize documents, and support reporting needs.
• CRM Management: Support accuracy of donor and gift data in the CRM by helping with data clean-up tasks, including resolving duplicates, maintaining coding consistency, and updating donor preferences and segmentation.
• Team Support: Provide basic CRM reporting, training and troubleshooting to staff as needed.
• Finance Partnership: Support reconciliation processes by preparing reports and tracking revenue entries.

• Strong attention to detail and accuracy
• Organizational skills to manage multiple tasks and deadlines
• Comfort using databases, spreadsheets, and technology to support fundraising
• Good written and verbal communication skills
• A collaborative, supportive approach to working with colleagues
• Commitment to Easterseals' mission and values

• Part-time role with flexibility in scheduling.
• May require occasional evening/weekend hours to support events or deadlines.
• Ability to sit, stand, and use computer/phone regularly.
• Easterseals will provide reasonable accommodations as needed.

• Bold: Challenges the status quo in service of creating advocacy informed systems and external partnerships.
• Bold: Experience coaching, facilitating, or working in advocacy spaces.
• Bold: Navigates ambiguity with an excitement for problem solving.
• Bold: Effectively manages programs from visioning to implementation + impact measure.
• Bold: Commitment to meet agreed upon deadlines on time or ahead of schedule.
• Bold: Transparent on action, pursuits, and outcomes.

• Community oriented: Seeks to understand the underlying needs, desires, and values of colleagues.
• Community oriented: Proactively builds spaces for others to engage in learning and community.
• Community oriented: Appreciates and demonstrates collaboration across teams.
• Community oriented: Serves as a role model, bringing our core values to life in your work.
• Community oriented: Works well with employees at any level of employment.

• Equity informed: Effectively advocates for historically excluded or forgotten groups.
• Equity informed: Understands that humans have biases and are imperfect as a baseline.
• Equity informed: Effectively working with an ethnically, socioeconomically, linguistically, and culturally diverse population.
• Equity informed: Understands the social determinants of health and healthcare disparities.
• Equity informed: Approaches work with a growth mindset, welcome feedback, and understand that humans all have biases and are imperfect as a baseline.

• Wellbeing driven: Willingness and commitment to self-reflection and re-thinking.
• Wellbeing driven: Ability to understand your physical, mental, social,

CONDITIONS OF EMPLOYMENT

• Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position.
• Ability to obtain and maintain clearance through the Office of Inspector General.
• Must attend any required training.

Time Type: Part time

Compensation: $33.00 - $44.00 Per Hour

Catalight is an equal opportunity employer.