Job Details
Assistant Project Manager
2025-10-09 University of California, San Francisco San Francisco,CAThis position requires onsite work a minimum of four days per week and more as needed.
Job Summary
The Assistant Project Manager will be responsible for independently completing work order assessments, managing small capital projects up to $1M and may provide support to Senior Project Managers and/or Project Managers for projects of a greater value. They will frequently interact with the clients, consultants and contractors to ensure the delivery of projects meet financial and scheduled targets.
Major Duties Include
- Initial phase of estimating support review approved drawings and develop requisitions for material purchases.
- Preparation of job start-up and close-out checklists
- Preparation of project budgets.
- Produce a timeline for the project with start date, communicate with subcontractors and customers to track job progress, and process and track RFIs and submittals.
- Solicitation, evaluation and selection of architects, contractors and other consultants/vendors.
- Issue contracts and purchase orders
- Verify materials are procured and the scope of work is developed before the job goes into production.
- Work on tracking/submitting Request for Information (RFI) and change orders.
- Analyze, monitor, and prepare cost exposure reports and cash flow projections, maintaining comprehensive budgets, monitoring and maintaining schedules and manage day-to-day project activities
- Review pay applications and invoices from contractors, architects and other vendors, assisting in prompt processing of invoices and prompt payment
- Perform daily assignments and participate in monthly staff meetings
- Participate in all project meetings, take meeting minutes and distribute to all project team members
- Preparation of all RFP/bid packages and support the bid process
- Process all submittals, requests for information, shop drawings, change proposals and change orders
- Preparation of daily, weekly and monthly reports that discuss, in detail, the status of the project
- Ensure agreements, insurance certificates, bonds, and other documents are executed accurately
- Review of change proposals from architects, contractors and other consultants/vendors prior to approval by Senior Project Manager and/or Project Manager
- Development of estimates and budgets for assigned projects
- Developing monthly job status report and participate in the preparation of the project risk analysis.
The approved salary range for this position is $120,000 to $135,000 annually.
Department Description
The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF.
- Building Permit Services: responsible for issuing, maintaining and tracking permits for all construction, alterations, additions, repairs, and demolitions, along with inspecting all building projects to assure compliance with the UC & California Building Standards Code.
- Business Intelligence: provides integrated technological products and services in support of the UCSF Real Estate mission including Space Analytics, Geographic Information Systems (GIS), Project Management Information Systems (PMIS) and document management.
- Campus Planning: responsible for all UCSF Campus and Medical Center Physical Planning, Space and Capital Planning.
- Design & Construction manages the execution of the UCSF capital plan and provides project management services to those embarking on capital construction and real estate renovation projects for UCSF projects.
- Finance, Administrative and Operations Services provides financial, HR and administrative management and support services for all UCSF Real Estate functions
- Real Estate Services: overseas UCSF's real estate portfolio and structures and negotiates commercial real estate transactions for Campus and Medical Center real estate.
Required Qualifications
- Bachelor's degree in related area and 3-5 years relevant experience and / or equivalent experience / training.
- 1-3 years experience in project management or equivalent experience on a Design & Construction project team.
- Thorough project management skills, including skill to manage complex projects.
- Thorough skills in problem recognition / avoidance / resolution.
- Thorough organizational and analytical skills including skill to provide high quality control.
- Thorough written, verbal and interpersonal communications skills including high level political acumen.
Preferred Qualifications
- Proven ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
- Thorough working knowledge of building and construction, design, construction contract administration and California Building Codes, including full understanding of industry practices.
- Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.